Summary
Date Posted: Thursday, November 28 2024, Base Salary: Not Disclosed

JOB DETAILS:
JOB PURPOSE
Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative activities.

MAIN RESPONSIBILITIES OF THE JOB
a. Managerial Responsibilities:
• Supervise work of office support persons
b. Functional Responsibilities:
• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
• Resolves administrative problems by coordinating the preparation of reports, analysing data, and identifying solutions.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Completes operational requirements by scheduling and assigning administrative activities; expediting work results.
• Contributes to team effort by accomplishing related results as needed.
• Translation of various documents as required.
• Handling and dealing with work permits, residence permits, visas, business licences and other compliance processes and documents.
• Arranging and coordinating travelling, transportation and accommodation for employees and company visitors.
• Carry out receptionist tasks at the head office, guiding visitors.
• Any other assigned duties by the supervisor

MINIMUM REQUIREMENT
A. Minimum level of academic and professional qualification required to perform effectively in the role:
• Diploma in Business Administration, Human Resources, Management or equivalent qualification

B. A minimum level of experience required to perform effectively in the role:
• 1-year relevant working experience in a reputable

WORKING RELATIONSHIPS
A. Internal customers:
• Administration Team Leader
• Office Support
• All Staff
B. External customers:
External Vendors

COMPETENCIES
A. Technical
• N/A
B. Functional
• Strong communication skills
• Organization skills
• Interpersonal skills
• Time Management.
• Computer literacy and office suite knowledge
• Excellent Team Player
C. Behavioral
• Stress tolerance
• Flexibility and adaptability
• Accountability and Transparency

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

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