HR Coordinator
2025-04-10T14:41:25+00:00
ADD International
https://cdn.greattanzaniajobs.com/jsjobsdata/data/employer/comp_5888/logo/ADD%20International.png
https://add.org.uk/africa/
FULL_TIME
Dar es salaam
Dar es Salaam
00000
Tanzania
Human Services
Human Resources
2025-04-30T17:00:00+00:00
Tanzania
8
This role will sit within the Resources, Systems and Culture Team. Within ADD, this role will be managed and work closely with the HR Manager who is based in the UK. The role will support staff, managers, trustees and consultants working globally and work closely with Finance Officers in other countries who have HR responsibilities as part of their roles. The role may also work on projects alongside the Inclusion Champion. Externally the role will interact with job applicants, external trainers and other INGO HR staff.
SKILLS
• You have significant experience of managing generalist HR and administration in a busy office environment, ideally within an NGO/Charity
• You have a good knowledge of emerging HR trends and best practice
• You are passionate about wellbeing and inclusion and enabling staff to work at their full potential
• You are committed to accessibility and inclusion
• You have experience of advising managers on a wide range of HR areas
• You have strong experience of supporting end to end recruitment processes
• You have strong communication and interpersonal skills that you adapt to build relationships with different stakeholders in diverse contexts
• You have knowledge of employment law in at least one country in which ADD currently has staff, other than the UK
• You have experience of drafting and updating HR policies, guidelines and procedures
• You have good project management skills, are organized and good at managing multiple tasks and projects to be delivered in the same period, working with limited supervision
• You take initiative when needed and are confident when communicating your point of view
• You will be equally happy managing HR related admin as leading on or supporting wider HR projects
RESPONSIBILITIES
HR monitoring, systems & administration
• Manage HR records, monitoring and issuing contracts and amendment letters, ensuring staff details and job descriptions are current
• Manage and monitor standard HR processes such as the annual performance review process, annual leave, sick leave etc. suggesting improvements where necessary
• Overall responsibility for People HR, our online HR system
• Ensure relevant HR data is captured and reported on and take follow-up action as required
• Provide administrative support to HR related working groups, for example arranging meetings and following up actions
Recruitment, onboarding & training
• Provide support to managers in their recruitment processes. To include preparing job packs, uploading vacancies, interview logistics
• Onboarding of new starters, supporting managers to plan inductions and getting new starters set up on systems
• Analysis of training needs identified in annual reviews to inform training plans for the year
• Identifying suitable global training opportunities and associated logistics
HR policy, employee relations & projects
• Provide support and advice to managers on a broad range of employment related issues, including managing the HR and recruitment inboxes
• Lead on or support various HR projects that arise over time
• Ensure the Global HR policies are up to date to ensure best practice, and manage the ongoing updating of policies and procedures including updating the policies SharePoint site
• Other ad hoc HR tasks that may arise
Safeguarding
• Ensure familiarity, and compliance with, ADD’s child and vulnerable adult safeguarding policy and undertake training as required
• Responsibility for HR related safeguarding actions (for example ensuring online training is completed and police checks are carried out and renewed)
ONBOARDING SNAPSHOT
WITHIN 1 MONTH, YOU WILL:
• Take responsibility for HR monitoring and related paperwork
• Familiarise yourself with ADD’s global HR policies and procedures and take on day to day responsibility for the HR and recruitment inboxes
• Look into how we can use the website for online applications and start to set this up
WITHIN 3 MONTHS, YOU WILL:
• Support the HR Manager and Inclusion Champion to review and update the global recruitment policy, in particular to ensure it is inclusive and supports our aim of having 50% of our staff made up of disabled people
• Complete a thorough induction to ensure you can carry out the requirements of the role
• Update the recruitment pages of the website to include more details on ADD’s recruitment process and benefits in order to attract more people to apply
• Take responsibility for regular HR reporting and make suggestions for improvement
WITHIN 6-12 MONTHS, YOU WILL:
• Support a review of the annual performance review cycle
• Take responsibility for full end to end recruitment process for junior roles and admin/logistics for all roles
• Complete an audit of benefits provided globally to inform decision making on global minimum standards
• Review and update the HR induction site on SharePoint
Safeguarding level.
We are committed to ensuring we are a safe organisation that does no harm to people we work with. As we transition from project-based work to grant-making we recognise the power dynamics this creates that can make grant-seekers vulnerable to abuse and are putting in place robust systems to minimise risk to any communities we work with.
Our processes ensure all posts are graded, based on interaction with communities, persons or organisations of persons with disabilities. This post is a Level 1 post. See outline of all levels below:
• Level 1 - office based, no real direct access to communities, persons or organisations of persons with disabilities, and never alone.
• Level 2 - a travelling role, possible access to communities, persons or organisations of persons with disabilities but unlikely to be alone.
• Level 3 - regular access to communities, persons or organisations of persons with disabilities, including on their own, or lead responsibility for safeguarding within office/location.
HR monitoring, systems & administration • Manage HR records, monitoring and issuing contracts and amendment letters, ensuring staff details and job descriptions are current • Manage and monitor standard HR processes such as the annual performance review process, annual leave, sick leave etc. suggesting improvements where necessary • Overall responsibility for People HR, our online HR system • Ensure relevant HR data is captured and reported on and take follow-up action as required • Provide administrative support to HR related working groups, for example arranging meetings and following up actions Recruitment, onboarding & training • Provide support to managers in their recruitment processes. To include preparing job packs, uploading vacancies, interview logistics • Onboarding of new starters, supporting managers to plan inductions and getting new starters set up on systems • Analysis of training needs identified in annual reviews to inform training plans for the year • Identifying suitable global training opportunities and associated logistics HR policy, employee relations & projects • Provide support and advice to managers on a broad range of employment related issues, including managing the HR and recruitment inboxes • Lead on or support various HR projects that arise over time • Ensure the Global HR policies are up to date to ensure best practice, and manage the ongoing updating of policies and procedures including updating the policies SharePoint site • Other ad hoc HR tasks that may arise Safeguarding • Ensure familiarity, and compliance with, ADD’s child and vulnerable adult safeguarding policy and undertake training as required • Responsibility for HR related safeguarding actions (for example ensuring online training is completed and police checks are carried out and renewed)
You have significant experience of managing generalist HR and administration in a busy office environment, ideally within an NGO/Charity • You have a good knowledge of emerging HR trends and best practice • You are passionate about wellbeing and inclusion and enabling staff to work at their full potential • You are committed to accessibility and inclusion • You have experience of advising managers on a wide range of HR areas • You have strong experience of supporting end to end recruitment processes • You have strong communication and interpersonal skills that you adapt to build relationships with different stakeholders in diverse contexts • You have knowledge of employment law in at least one country in which ADD currently has staff, other than the UK • You have experience of drafting and updating HR policies, guidelines and procedures • You have good project management skills, are organized and good at managing multiple tasks and projects to be delivered in the same period, working with limited supervision • You take initiative when needed and are confident when communicating your point of view • You will be equally happy managing HR related admin as leading on or supporting wider HR projects
JOB-67f7d8957f9f2
Vacancy title:
HR Coordinator
[Type: FULL_TIME, Industry: Human Services, Category: Human Resources]
Jobs at:
ADD International
Deadline of this Job:
Wednesday, April 30 2025
Duty Station:
Dar es salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Thursday, April 10 2025, Base Salary: Not Disclosed
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JOB DETAILS:
This role will sit within the Resources, Systems and Culture Team. Within ADD, this role will be managed and work closely with the HR Manager who is based in the UK. The role will support staff, managers, trustees and consultants working globally and work closely with Finance Officers in other countries who have HR responsibilities as part of their roles. The role may also work on projects alongside the Inclusion Champion. Externally the role will interact with job applicants, external trainers and other INGO HR staff.
SKILLS
• You have significant experience of managing generalist HR and administration in a busy office environment, ideally within an NGO/Charity
• You have a good knowledge of emerging HR trends and best practice
• You are passionate about wellbeing and inclusion and enabling staff to work at their full potential
• You are committed to accessibility and inclusion
• You have experience of advising managers on a wide range of HR areas
• You have strong experience of supporting end to end recruitment processes
• You have strong communication and interpersonal skills that you adapt to build relationships with different stakeholders in diverse contexts
• You have knowledge of employment law in at least one country in which ADD currently has staff, other than the UK
• You have experience of drafting and updating HR policies, guidelines and procedures
• You have good project management skills, are organized and good at managing multiple tasks and projects to be delivered in the same period, working with limited supervision
• You take initiative when needed and are confident when communicating your point of view
• You will be equally happy managing HR related admin as leading on or supporting wider HR projects
RESPONSIBILITIES
HR monitoring, systems & administration
• Manage HR records, monitoring and issuing contracts and amendment letters, ensuring staff details and job descriptions are current
• Manage and monitor standard HR processes such as the annual performance review process, annual leave, sick leave etc. suggesting improvements where necessary
• Overall responsibility for People HR, our online HR system
• Ensure relevant HR data is captured and reported on and take follow-up action as required
• Provide administrative support to HR related working groups, for example arranging meetings and following up actions
Recruitment, onboarding & training
• Provide support to managers in their recruitment processes. To include preparing job packs, uploading vacancies, interview logistics
• Onboarding of new starters, supporting managers to plan inductions and getting new starters set up on systems
• Analysis of training needs identified in annual reviews to inform training plans for the year
• Identifying suitable global training opportunities and associated logistics
HR policy, employee relations & projects
• Provide support and advice to managers on a broad range of employment related issues, including managing the HR and recruitment inboxes
• Lead on or support various HR projects that arise over time
• Ensure the Global HR policies are up to date to ensure best practice, and manage the ongoing updating of policies and procedures including updating the policies SharePoint site
• Other ad hoc HR tasks that may arise
Safeguarding
• Ensure familiarity, and compliance with, ADD’s child and vulnerable adult safeguarding policy and undertake training as required
• Responsibility for HR related safeguarding actions (for example ensuring online training is completed and police checks are carried out and renewed)
ONBOARDING SNAPSHOT
WITHIN 1 MONTH, YOU WILL:
• Take responsibility for HR monitoring and related paperwork
• Familiarize yourself with ADD’s global HR policies and procedures and take on day to day responsibility for the HR and recruitment inboxes
• Look into how we can use the website for online applications and start to set this up
WITHIN 3 MONTHS, YOU WILL:
• Support the HR Manager and Inclusion Champion to review and update the global recruitment policy, in particular to ensure it is inclusive and supports our aim of having 50% of our staff made up of disabled people
• Complete a thorough induction to ensure you can carry out the requirements of the role
• Update the recruitment pages of the website to include more details on ADD’s recruitment process and benefits in order to attract more people to apply
• Take responsibility for regular HR reporting and make suggestions for improvement
WITHIN 6-12 MONTHS, YOU WILL:
• Support a review of the annual performance review cycle
• Take responsibility for full end to end recruitment process for junior roles and admin/logistics for all roles
• Complete an audit of benefits provided globally to inform decision making on global minimum standards
• Review and update the HR induction site on SharePoint
Safeguarding level.
We are committed to ensuring we are a safe organization that does no harm to people we work with. As we transition from project-based work to grant-making we recognize the power dynamics this creates that can make grant-seekers vulnerable to abuse and are putting in place robust systems to minimize risk to any communities we work with.
Our processes ensure all posts are graded, based on interaction with communities, persons or organizations of persons with disabilities. This post is a Level 1 post. See outline of all levels below:
• Level 1 - office based, no real direct access to communities, persons or organizations of persons with disabilities, and never alone.
• Level 2 - a travelling role, possible access to communities, persons or organizations of persons with disabilities but unlikely to be alone.
• Level 3 - regular access to communities, persons or organizations of persons with disabilities, including on their own, or lead responsibility for safeguarding within office/location.
Work Hours: 8
Experience in Months: 24
Level of Education: bachelor degree
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