Summary
Date Posted: Wednesday, July 17 2024, Base Salary: Not Disclosed

JOB DETAILS:
Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility thorough background checks, police clearance, and professional reference check processes.

JOB SUMMARY
Responsible for providing HR support to management on talent management within the Tanzania program on recruitment, Inductions, contract management, starter process and performance management.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Recruitment
• Support managers in plan and enforcing guidelines and criteria for personnel recruitment, interview, and selection as per Medical Teams recruitment processes and in compliance with local regulations.
• Support the recruitment processes including, placing adverts, dealing with responses and correspondence; ensuring prompt long listing and short-listing; facilitating the interviewing process and taking part in the interviews, as may be required.
• Promptly take up reference checks, initiate pre-employment processes, obtained responses and advised the respective managers.
• Prepared contracts and contracts renewals, and keep management informed of important dates in staff contracts eg end of contract dates, review dates, etc).
• Developed and maintained a recruitment database.
• Ensured that all vacancy bulletins are widely circulated among program teams.

Coordinate Onboarding process
• Ensure that all new staff complete the relevant and necessary paperwork required for on boarding and that induction schedules are prepared in good time and all preparatory procedures for starters are completed such as issuance of staff ID’s.
• Liaise with HR Officer Payroll and benefits to ensure that new staff are enrolment in relevant staff benefit schemes and they are included in Payroll.
• Facilitate onboarding processes to ensure all new staff are informed of MTI policies and benefits, job duties and equipped with the tools to perform their
• Ensure new staff are informed of and adhere to MTI Code of Conduct, PSEA policy and other HR policies and procedures by providing trainings, access to print materials and responding to

Contract Management
• Monitor contract expirations and coordinate with respective supervisors on extensions or terminations.
• Coordinate the employee exit process when an employee terminates, including exit interview, coordination of final pay and communication with finance personnel.
• Ensure visitors are appropriately managed, as assigned, including providing orientation, connecting to field staff, and maintaining regular contact to advise on issues.

Performance Management
• Works with team leaders to ensure that annual performance review systems and processes are carried out effectively and timely in line with Medical Teams procedures.
• Responsible for monitoring of Probationary/Review Periods, performance End of Contracts issues; and handling exit processes.
• Collaborate with Country Office leadership to ensure managers at all levels of the organization are equipped with the knowledge and skillset to effectively manage their teams, including planning for staff development opportunities and conducting performance appraisals; advise on escalated personnel issues.
• Working closely with the HR and Admin Manger, support supervisors in resolving employee issues related to performance management including managing poor performance.
• Provide supportive supervision to direct reports, including workplan development, coaching and mentoring and close monitoring of delivery of their set goals.

Learning and Development
• Identify training needs for staff from Performance Management review processes.
• Work closely with the HR and Admin Manager to identify and maintained a database of training providers and provided information to program teams.
• Co-ordinated internal and external learning and development programs.
• Maintained a database of training programs; and made periodic updates on progress to management.

Other Duties
• Participate in Job evaluation Committee.
• Any other duties assigned.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.

EDUCATION, LICENSES, & CERTIFICATIONS
• Bachelor’s degree in human resource management, Industrial and Organizational Psychology or equivalent is required.

EXPERIENCE
• Minimum 4 years of HR generalist experience required.
• Experience working with INGOs is an added

KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
• Knowledge of HR functions including pay & benefits, recruitment, onboarding and offboarding, and staff development.
• Basic knowledge of Tanzania labour laws
• Basic knowledge of ERP database system

SKILLS
• Skilled in using ERP or Human Resource database systems to manage staff
• Skilled in coaching managers and capacity building
• Skilled in conflict resolution
• Skilled in developing and conducting
• Excellent interpersonal and communication skills
• Skilled at using Microsoft Word, Excel and Outlook

ABILITIES
• Ability to prioritize tasks to meet
• Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and
• Ability to communicate in English and Swahili, spoken and written.
• Ability to be honest and foster an atmosphere of trust and
• Ability to hold staff accountable to work responsibilities, MTI protocol and ethical
• Ability to maintain detailed records with high
• Ability to maintain confidentiality of highly sensitive
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure

• All interested applicants who meet the criteria should email their application letter, CV, in either PDF or word only, including three work related referee to: recruitmenttz@medicalteams.org 
• Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
• Indicate clearly the position applied for in the subject line “Human Resource Officer”
• Application Deadline: ¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬¬22/07/2024¬¬¬¬¬¬¬¬¬ at 1700HRS. Only the shortlisted candidates will be contacted for the interview. This position is open for 7 days only.
• Female applicants are strongly encouraged to apply. Medical Teams is an equal opportunity employer and committed to having a diverse workforce.
• Warning: Beware that Medical Teams does not charge a fee at any stage of its recruitment process (application, interview meeting, processing application, or any other fee). Medical Teams does not request any information related to bank accounts. If asked of any payment, please contact recruitmenttz@medicalteams.org. 

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