Summary
Date Posted: Thursday, May 19, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Reporting to the ICAP Administration and Fleet Manager, the THIS Administration Officer is the focal person to intake, monitor and follow-up all survey administrative related issues and requests. In addition to the cross-cutting responsibilities, this position will also perform any administrative duties for the whole THIS survey.

Specific Responsibilities and Duties:
• Supervise and ensure proper and economic use of all THIS facilities and stationeries and assist placing administration related orders to procurement as needed
• Intake all documents (e.g, Purchase Requisition, Travel Authorization Form - TAF Requests, etc.) from the survey and follow-up for signatures and execution.
• Manage survey correspondence, collect information, and ensure decisions made are communicated to the relevant people
• Take notes during meetings and assist setups for presentations and conferences, producing documents and briefing paper
• Collaborating with survey staff, coordinate the organization of meetings, trainings, seminars, and other events related to the survey
• Provide support to fleet staff in regions to coordinate logistics of field activities
• Maintain the tracking sheet of all payments and update the tracking sheet status
• Assist THIS survey team to compile list of participants, write and send invitations letters and ensure its receipts and confirmation of attendance.
• Assist THIS survey team to receive participant attendance list and payment sheets. Collect receipts from participants for reimbursement and submit to accounts.
• Liaise with procurement to ensure all survey materials and equipment ordered delivered in a timely manner to the appropriate satellites.
• Orient THIS new staff on admin procedures
• Coordinate with the Fleet Supervisor to organize all program requests for transport
• Perform any other tasks assigned by the supervisor.

Qualifications, Knowledge, and Skills:
• Required
• Education: Bachelor's degree in Business Administration or related field
• Required Experience: Minimum 4 years’ relevant experience as part of a central operations unit providing remote support to regional offices
• Strong communication skills, both written and verbal in both Kiswahili and English.
• Strong organizational and stress management skills
• Proficiency in Microsoft Office, particularly with Excel.
• Ability to work in a team setting, liaising between different units.
• Ability to work with little to no supervision.


Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://secure.dc4.pageuppeople.com/apply/996/aw/applicationForm/initApplication.asp?lJobID=496344&sLanguage=en-us&sSourcePointer=aw&lJobSourceTypeID=796 


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