Vacancy title:
Administration Supervisor

Jobs at:
CSI Electrical Limited

Deadline of this Job:
31st July 2018

Duty Station:
Dar es Salaam, Tanzania

JOB DETAILS:
CSI Electrical Limited’s mission is to deliver social improvement through improved infrastructure. Our team of talent focuses every day on the delivery of projects that will improve the lives of others. We are constantly on the lookout for great talent to become part of our team.

OVERVIEW
The Administration Supervisor is in charge of the Administration department’s day-to-day functions this includes supervising support staff, organizing and implementing administrative systems

BASIC QUALIFICATIONS
Education: A Degree in Business Administration or related field
Computer skills: Proficiency in Excel, Word and PowerPoint
Language: Fluent in written and spoken English

EXPERIENCE REQUIRED
Minimum of 2 years administrative experience in a busy and upbeat environment
FUNCTIONAL SKILLS

• Excellent communication skills
  
• Problem solving skills
  
• Strong interpersonal skills
  
• Strong leadership and team building skills
  
• Excellent organization and multitasking abilities
  

MAIN AREAS OF RESPONSIBILITY

• Organize and oversee all administrative activities to facilitate a smooth unning office
  
• Ensure all Administration and company documents are filed correctly and accurately as per CSI’s filing procedures
  
• Responsible for ensuring facilities are in good and clean condition this includes utility operation and maintenance
  
• Ensure office security and access controls operating procedures are adhered to.
  
• Manage all Admin related lease and rental agreements and ensure full compliance with provided terms and conditions
  
• Coordinate fleet insurance claims and /or prepare necessary documents for claims resulting from accidents
  
• Supervise staff to ensure completion and fulfillment of duties on the agreed timelines and quality.
  
• Meets with staff on a regularly scheduled basis to review assignments, perform morning coffee talks, provide guidance and provide pro-active resolutions
  
• Plan office events, meetings, schedule appointments and preparing presentation material when required
  
• Assist the HR & Admin Manager with need identification, development and execution of required systems for services improvement like security, safety, housekeeping, and preventive maintenance
  
• Participation in the development of Admin policies and procedures
  
• Continuous analysis and improvement of processes to enhance departmental effectiveness
  
• Manage the department’s petty cash and ensure all expenses are approved and have the proper supporting documents
  
• Manage the Administration’s department budget by tracking and recording all spending
  
• Ensuring visitors and admin services contractors have gone through the induction phase with the assistance of the HSE Department
  

CSI Electrical is an Equal Opportunity Employer; employment with CSI is governed on the basis of merit, competence, and qualifications. We are not influenced by race, colour, religion, gender, ethnicity, disability status, age, sexual orientation, marital status, medical condition any other legally protected status.
The Administration Supervisor is in charge of the Administration department’s day-to-day functions

Job application procedure
https://www.brightermonday.co.tz/job/administration-supervisor-wedv26?utm_medium=scs&utm_source=www.zoomtanzania.com&utm_campaign=leads