Vacancy title:
Administrative Assistant

[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]

Jobs at:
Hill Group

Deadline of this Job:
Wednesday, April 23 2025

Duty Station:
P.O BOX 253, | Pwani | Bagamoyo | Tanzania

Summary
Date Posted: Wednesday, April 16 2025, Base Salary: Not Disclosed

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JOB DETAILS:

JOB SUMMARY

We are seeking an organized and proactive Administrative Assistant to support our team in various
administrative and clerical tasks. The successful candidate will be responsible for assisting Human
Resources office and Executives with their daily office needs and ensuring the efficient operation office
and Front Desk.
The position reports to the Group Head of Human Resource.

Key Responsibilities:

• First point of contact for internal and external clients by directing calls professionally.
• Organize and schedule appointments using administrative software optimally
• Plan meetings, circulate agendas, and take detailed minutes to ensure clarity and follow-up on
  discussions.
• Draft, write, and distribute emails, memos, letters, faxes, and other correspondence with
  professionalism and accuracy.
• Develop and maintain an efficient filing system to store and retrieve documents easily.
• Update and enforce office policies and procedures to ensure smooth operations.
• Manage office supplies, including researching new suppliers and negotiating deals.
• Maintain and update contact lists to facilitate communication.
• Coordinate travel arrangements, ensuring cost-effective solutions for business trips.
• Submit and reconcile expense reports to keep financial records accurate.
• Provide support to office visitors, ensuring a welcoming and productive environment.
• Liaise with executive and senior administrative assistants to manage requests and queries from senior
  managers effectively.

Requirements and Skills:

• Proven experience as an Administrative Assistant.
• Familiarity with office management systems and administrative procedures.
• Proficient in using office equipment such as printers, scanners, and copiers.
• Strong proficiency in MS Office Suite, particularly MS Excel and MS PowerPoint.
• Exceptional time management skills and ability to prioritize tasks to meet deadlines.
• Outstanding attention to detail with strong problem-solving capabilities.
• Excellent verbal and written communication skills for effective interactions.
• Highly organized with effective multi-tasking abilities.
• Diploma or bachelor’s degree in Administration required; additional qualifications as an
• Administrative Assistant or Secretary are a plus.
• Experience in Human Resource administrative work is added advantage.

Work Hours: 8

Experience in Months: 24

Level of Education: associate degree

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