Summary
Date Posted:Friday, March 24 2023, Base Salary: Not Disclosed

JOB DETAILS:

POST: ADMINISTRATIVE OFFICER GRADE I

Educational Qualifications:
Holder of a Bachelor’s degree in Public / Business Administration, Management, Sociology, Laws (plus Practical Legal Training conducted by the Law School of Tanzania) or any other equivalent/relevant qualifications from a recognized Institution.

Working Experience:
At least five (5) years of working experience in a similar position at any recognized Higher Education Institution.

Knowledge, skills and abilities:
• Knowledge of administrative principles and practices.
• Knowledge and experience in using Student Information Management Systems.
• Excellent written and verbal communication skills using a variety of media
• Minute-taking and report-writing
• Sound computer skills including proficiency in the use of MS Excel, Word and MS-PowerPoint.
• Ability to keep detailed and accurate student records.
• Able to exhibit a high level of confidentiality.
• Ability to communicate with staff at all levels and with students from a diverse range of cultures and backgrounds.
• Ability to work under pressure and prioritise tasks to meet tight deadlines.

Duties and Responsibilities
• The selected candidate shall work in the Faculty of Medicine as Faculty Administrative Officer; and his/her duties and responsibilities shall include, but not be limited to, the following:
• Handling of all administrative duties related to the Office of Dean of Faculty of Medicine.
• Making arrangements required to facilitate teaching, learning and assessment for students in the Faculty in liaison with the Dean, and respective Program – e.g., availability of teaching and learning facilities/materials, follow-up of classroom allocation for each programme/class, preparation of examinations venues, monitoring of Examinations timetables, etc.
• Maintaining lecturing/teaching and examinations timetables for each programme under the respective Faculty
• Monitoring of Lecturers teaching attendance in collaboration with class representatives.
• Keeping and updating students’ profiles by programme, year and gender.
• Compiling and maintaining records of examinations results (data bank) of all students in the respective Faculty
• Administering the conduct of teaching performance assessment by students in each semester.
• Maintaining and updating a list of programme and subject coordinators for each programme.
• Handling issues of part-time/visiting lecturers and External Examiners in liaison with the Programme Coordinators, Dean and Office of Deputy Provost for Academic Affairs.
• Administering students’ by-laws in collaboration with the Dean of Students.
• Preparing meetings related to the academic and administrative issues of the Faculty.
• Any other duty assigned by the Faculty Dean and other competent College Authorities.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

Mode of Application
Applications enclosing detailed CV’s, certified copies of all relevant academic certificates and transcripts, including form IV and VI certificates, and names and addresses of three referees should be sent to the undersigned on or before Wednesday, 12th April 2023.

Your application should be sent to the undersigned via e-mail at provost@kcmuco.ac.tz , OR through Post or hand-delivery addressed to:
The Provost
Kilimanjaro Christian Medical University College P. 0. Box 22A0 Moshi, Tanzania
NB:0nly short-listed candidates will be notified and called for an Interview.




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