Summary
Date Posted: Wednesday, June 07 2023, Base Salary: Not Disclosed

JOB DETAILS:
Responsibilities
• Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha:
• Provide records storage and retrieval services for client offices.
• Arrange transfers of records from client offices to the Section’s repositories.
• Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
• Maintain records of records transfers.
• Retrieve/return/update records on request of client offices.
• Maintain records of retrievals and loans.
• Assist client offices with complex searches for records.
• Maintain stocks of specialist recordkeeping supplies and issue them to client offices on request.
• Implement Records Retention Schedules and other disposition instructions.
• Maintain the Section’s repositories in good order.
• Undertake environmental monitoring checks. Monitor use of space.
• Implement security controls.
• Maintain logs, registers and other records of repository management activities.
• Support the work of the archivists by assisting in the development and implementation of policies and procedures for the management of the Archives.
• Assist with preparation and dissemination of finding aids for archives.
• Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.
• Support the development and implementation of recordkeeping improvement projects.
• Perform other duties as required.

Competencies
Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork – Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organising – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Managing Performance – Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education
High school diploma or equivalent is required. Recognized and valid License of the trade (carpentry, plumbing, welding, or similar) is desirable.

Work Experience
A minimum of ten (10) years of progressively responsible experience in technical, administrative and the maintenance and operations of United Nations or any comparable organization facilities. is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess at least a first level University degree.

Experience in maintenance and refurbishment of premises including HVAC System, fire and safety installations, power and water supply and sanitation is required.

Knowledge of design/drafting software AutoCAD, Revitt, Sketchup, 3D Max etc. Is desirable.
Experience in international operations in a post conflict environment is desirable.

Experience in building maintenance contracts management is desirable.

Experience in construction projects management with repair/maintenance of buildings/ camps is desirable.



Work Hours: 8

Experience in Months: 120

Level of Education: Associate Degree

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