Summary
Date Posted: Tuesday, March 25 2025, Base Salary: Not Disclosed

JOB DETAILS:
This position is located in the Archives and Records Section of the Registry of the International Residual Mechanism for Criminal Tribunals, Arusha Branch. Under the supervision of the OiC, MARS Arusha, the incumbent will be responsible for supporting the work of the Archivists in the management of the records and archives managed by the International Residual Mechanism for Criminal Tribunals.

Responsibilities
• Support the implementation and administration of information technology and management tools in the development and implementation of recordkeeping improvement projects.
• Assist in the administration of any information technology-based systems to maintain the Section’s repositories in good order.
• Undertake tasks related to the accessioning, arrangement and description, storage, preservation and conservation, and accessibility of the archives and records managed by MARS Arusha.
• Assist in the development and implementation of the EDRMS in Mechanism Offices.
• Provide records storage and retrieval services for client offices.
• Arrange transfers of digital records from Mechanism offices shared network drives to the EDRMS. • Process consignments of transferred records, ensuring that they meet required standards and are stored securely, under the direction of the archivists.
• Maintain records of records transfers.
• Retrieve/return/update records on request of client offices.
• Assist client offices with complex searches for records.
• Implement Records Retention Schedules and other disposition instructions.
• Implement information security controls.
• Support the development and implementation of recordkeeping improvement projects.
• Creating Submission Information Packages (SIPs) and precondition, where necessary, for ingest into Mechanism Digital Preservation System (DPS).
• Ingest of digital records into the DPS. This includes identification, validation and creation of fixity.
• Participate in Monitoring file integrity through fixity checking.
• Participate in the Identification, development and implementation of tools to support ingest of digital and audiovisual (AV) records, and update existing tools as required.
• Support the work of the Archivists by assisting in the development and implementation of policies and procedures for the management of the Archives.
• Assist with preparation and dissemination of finding aids for archives.
• Assist in the provision of access to archives, and the provision of information and support to researchers. Assist with preparation of presentation and publicity materials.
• Perform other duties as required.

Competencies
• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Communication – Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors’ language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
• Technological Awareness – Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education
High school diploma or equivalent is required.
Job - Specific Qualification
Technical or vocational certificates or training in archives and records management, information science, information systems or a related field is desirable.

Work Experience
A minimum of eight (8) years of progressively responsible experience in archives management, records management, information management, information science, information systems or related areas is required. Experience of Electronic Document and Record Management Systems (EDRMS) is desirable. Experience of digital preservation systems and digital repositories is desirable. Experience in working with records in both physical and digital format is desirable. Experience of strict information security regimes is desirable. Working experience in UN International Criminal Tribunals is desirable.

Languages
English and French are the working languages of the Mechanism. For the post advertised, fluency in English is required. NOTE: Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "knowledge of" equals a rating of "confident" in two of the four areas.

Work Hours: 8

Experience in Months: 96

Level of Education: Associate Degree

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