Assistant Facilities Supervisor
2025-04-21T19:53:19+00:00
International School of Tanganyika
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FULL_TIME
Dar es salaam
Dar es Salaam
00000
Tanzania
Business Management and Administration
Admin & Office
2025-05-03T17:00:00+00:00
Tanzania
8
Summary of the Role
The objective of the Assistant Facilities Supervisor is to create buildings and facilities that are safe, environmentally conscious, inspiring and that match our philosophy of teaching and learning while strengthening the customer service focus of the school’s operations. Reporting to the Facilities Supervisor, the Assistant Facilities supervisor will work with a team of artisans who will report to him/her.
Preferred Qualifications and Experience
- Experience: 5+ years’ experience in facilities management;
- Must have a Bachelor’s Degree in Property and Facilities Management.
Professional Competencies:
- Excellent communication skills in spoken and written form
- Sound decision making, solutions focused,
- Knowledge of child protection and health and safety
- Strong customer service skills
- Willingness and ability to work collaborate effectively with colleagues
- Highly effective relationship developer with a variety of stakeholders
- Ability to plan, organize and coordinate multiple projects and ability to read and understand construction specifications and blueprints is needed;
- Experience in maintenance, construction, engineering and all facets of property operation and building management is preferred
- Strong literacy in Google Suite.
Personal Attributes:
- Collaborative team player, empathetic listener
- Integrity and confidentiality
- Intercultural awareness, creative, persuasive
- Flexible and capable of managing growth and instilling high standards
- Adept in multilingual settings, spirited, pioneering, professional and nurturing
Responsibilities
The primary responsibilities for Assistant Facilities Supervisor will be:
Professional Responsibilities:
- Liaise with the Facilities Supervisor and notify them of areas in need of attention.
- To prioritize work and to identify, diagnose and solve problems before they affect the operation of the school.
- Plan and allocate time slots effectively to minimise overtime and extra duties allocated after working hours.
- Conduct an inspection on a daily basis to ensure that all areas of the school are cleaned to a satisfactory standard and daily cleaning logs are completed for each work section.
- To maintain a flexible daily cleaning schedule of all internal areas of the school.
- Ensure that identified key areas of the school receive priority in the schedule.
- Participate in the implementation of approved policies and procedures; monitor work activities to ensure compliance with established policies and procedures.
- Consult with the Facilities Supervisor and Principals in order to identify times when curriculum areas are unused.
- Maintain cleaning staff attendance logs and timesheets for submission to Facilities/Site Supervisor.
- Liaise with the Facilities Supervisor/Principal and review the weekly school calendar to identify lettings and school events.
- Ensure that maintenance policies/procedures are followed by each school staff i.e. recording all maintenance work on the help desk.
- Support the school in overall maintenance of its facilities.
- Motivate and resolves concerns, conflicts, and problems of the staff reporting to you ensuring that services are provided in a professional and safe manner bearing in mind the policies and procedures set for by the HR department.
- Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement.
- Organize and review preventative maintenance and safety inspection programs set for the facilities and equipment set by the Site/Facilities Supervisor.
- Monitor expenditures; prepare cost estimates; submit justifications for equipment; monitor budget expenditures.
- Provide information to the staff and management; investigate complaints and recommend corrective action as necessary to resolve complaints.
- Identify formal and informal training needs for all cleaning/gardening staff
Liaise with the Facilities Supervisor and notify them of areas in need of attention. To prioritize work and to identify, diagnose and solve problems before they affect the operation of the school. Plan and allocate time slots effectively to minimise overtime and extra duties allocated after working hours. Conduct an inspection on a daily basis to ensure that all areas of the school are cleaned to a satisfactory standard and daily cleaning logs are completed for each work section. To maintain a flexible daily cleaning schedule of all internal areas of the school. Ensure that identified key areas of the school receive priority in the schedule. Participate in the implementation of approved policies and procedures; monitor work activities to ensure compliance with established policies and procedures. Consult with the Facilities Supervisor and Principals in order to identify times when curriculum areas are unused. Maintain cleaning staff attendance logs and timesheets for submission to Facilities/Site Supervisor. Liaise with the Facilities Supervisor/Principal and review the weekly school calendar to identify lettings and school events. Ensure that maintenance policies/procedures are followed by each school staff i.e. recording all maintenance work on the help desk. Support the school in overall maintenance of its facilities. Motivate and resolves concerns, conflicts, and problems of the staff reporting to you ensuring that services are provided in a professional and safe manner bearing in mind the policies and procedures set for by the HR department. Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement. Organize and review preventative maintenance and safety inspection programs set for the facilities and equipment set by the Site/Facilities Supervisor. Monitor expenditures; prepare cost estimates; submit justifications for equipment; monitor budget expenditures. Provide information to the staff and management; investigate complaints and recommend corrective action as necessary to resolve complaints. Identify formal and informal training needs for all cleaning/gardening staff
Excellent communication skills in spoken and written form Sound decision making, solutions focused, Knowledge of child protection and health and safety Strong customer service skills Willingness and ability to work collaborate effectively with colleagues Highly effective relationship developer with a variety of stakeholders Ability to plan, organize and coordinate multiple projects and ability to read and understand construction specifications and blueprints is needed; Experience in maintenance, construction, engineering and all facets of property operation and building management is preferred Strong literacy in Google Suite.
Experience: 5+ years’ experience in facilities management; Must have a Bachelor’s Degree in Property and Facilities Management.
JOB-6806a22f3ca13
Vacancy title:
Assistant Facilities Supervisor
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]
Jobs at:
International School of Tanganyika
Deadline of this Job:
Saturday, May 3 2025
Duty Station:
Dar es salaam | Dar es Salaam | Tanzania
Summary
Date Posted: Monday, April 21 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Summary of the Role
The objective of the Assistant Facilities Supervisor is to create buildings and facilities that are safe, environmentally conscious, inspiring and that match our philosophy of teaching and learning while strengthening the customer service focus of the school’s operations. Reporting to the Facilities Supervisor, the Assistant Facilities supervisor will work with a team of artisans who will report to him/her.
Preferred Qualifications and Experience
- Experience: 5+ years’ experience in facilities management;
- Must have a Bachelor’s Degree in Property and Facilities Management.
Professional Competencies:
- Excellent communication skills in spoken and written form
- Sound decision making, solutions focused,
- Knowledge of child protection and health and safety
- Strong customer service skills
- Willingness and ability to work collaborate effectively with colleagues
- Highly effective relationship developer with a variety of stakeholders
- Ability to plan, organize and coordinate multiple projects and ability to read and understand construction specifications and blueprints is needed;
- Experience in maintenance, construction, engineering and all facets of property operation and building management is preferred
- Strong literacy in Google Suite.
Personal Attributes:
- Collaborative team player, empathetic listener
- Integrity and confidentiality
- Intercultural awareness, creative, persuasive
- Flexible and capable of managing growth and instilling high standards
- Adept in multilingual settings, spirited, pioneering, professional and nurturing
Responsibilities
The primary responsibilities for Assistant Facilities Supervisor will be:
Professional Responsibilities:
- Liaise with the Facilities Supervisor and notify them of areas in need of attention.
- To prioritize work and to identify, diagnose and solve problems before they affect the operation of the school.
- Plan and allocate time slots effectively to minimise overtime and extra duties allocated after working hours.
- Conduct an inspection on a daily basis to ensure that all areas of the school are cleaned to a satisfactory standard and daily cleaning logs are completed for each work section.
- To maintain a flexible daily cleaning schedule of all internal areas of the school.
- Ensure that identified key areas of the school receive priority in the schedule.
- Participate in the implementation of approved policies and procedures; monitor work activities to ensure compliance with established policies and procedures.
- Consult with the Facilities Supervisor and Principals in order to identify times when curriculum areas are unused.
- Maintain cleaning staff attendance logs and timesheets for submission to Facilities/Site Supervisor.
- Liaise with the Facilities Supervisor/Principal and review the weekly school calendar to identify lettings and school events.
- Ensure that maintenance policies/procedures are followed by each school staff i.e. recording all maintenance work on the help desk.
- Support the school in overall maintenance of its facilities.
- Motivate and resolves concerns, conflicts, and problems of the staff reporting to you ensuring that services are provided in a professional and safe manner bearing in mind the policies and procedures set for by the HR department.
- Monitor and control supplies and equipment; order supplies and tools as necessary; prepare documents for equipment procurement.
- Organize and review preventative maintenance and safety inspection programs set for the facilities and equipment set by the Site/Facilities Supervisor.
- Monitor expenditures; prepare cost estimates; submit justifications for equipment; monitor budget expenditures.
- Provide information to the staff and management; investigate complaints and recommend corrective action as necessary to resolve complaints.
- Identify formal and informal training needs for all cleaning/gardening staff
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
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