Summary
Date Posted: Wednesday, April 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
This position is located in the Arusha branch of the Mechanism. The incumbent reports to the Administrative Officer of the branch, under the supervision of the Chief Procurement Officer in The Hague.

Responsibilities:
• Plans procurement actions for assigned projects, which involve the procurement of a variety of goods and services of a general nature, and technically complex commodities.
• Reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action.
• Assists staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs.
• Develops vendor pre-qualifying criteria, identifies product sources and evaluates vendor performance as regards to quality, prices, delivery, equipment, etc.
• Solicits and evaluates bids/proposals/quotations to ensure proper consideration of procurement principles.
• Compiles and presents procurement data; prepares all relevant supporting documents and recommends approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official.
• Participates in the market and supplier research.
• Prepares a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters.
• Performs other duties as assigned.

Core Competencies:
• Professionalism – Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations
• . Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• Planning and Organising – Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments, adjusts priorities as required. Allocates appropriate amount of time and resources for completing work.
• Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Accountability – Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organisational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments.
• Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.
• Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions.
• Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
• Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Qualifications
• Education: Advanced university degree (Master’s degree or equivalent degree) in business administration, public administration, commerce, audit, procurement, law, or related field.
• A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
• Professional certification in Supply Chain management such as Chartered Institute of Purchasing and Supply certification (CIPS level 4) or equivalent is desirable.
• Experience:
• A minimum of two years of progressively responsible experience in public sector procurement, contract management, or related area is required.
• For candidates without an advanced university degree (Master-level or equivalent), two additional years of relevant experience are required.
• Previous experience in the field of procurement for an international institution is an advantage. Previous experience with procurement within the United Nations is highly desirable.
• Experience with SAP enterprise resource management systems is an advantage.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Internal staff at the GS, FS and P-2 level who meet the requirements are eligible to apply.
Interested candidates must complete the UN Personal History Profile (PHP) form obtainable via personal Inspira accounts (in PDF format) or the IRMCT website. Please submit all documents including the PHP, a Cover Letter, and the last two e-PAS’s (for internal candidates) ELECTRONICALLY AS ONE DOCUMENT to the recruitmentR@un.org  in-box. Please indicate the job opening number in the subject line.

All Jobs

QUICK ALERT SUBSCRIPTION