Vacancy title:
Chief of Administration

[Type: , Industry: Business Management and Administration, Category: Admin & Office]

Jobs at:
United Nations

Deadline of this Job:
Wednesday, April 23 2025

Duty Station:
Within Tanzania, Arusha, East Africa

Summary
Date Posted: Wednesday, March 26 2025, Base Salary: Not Disclosed

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JOB DETAILS:
This position is located in the Division of Administration, Registry, of the International Residual Mechanism for Criminal Tribunals (“Mechanism’). The incumbent will conduct work in relation to both branches of the Mechanism (Arusha and The Hague). The incumbent reports directly to the Registrar.

Responsibilities
Within the authority delegated by the Secretary General to the Registrar of the Mechanism, the Chief Administrative Officer is responsible for the provision of administrative, financial, budgetary, procurement, security, information technology, general services and human resources services, and the formulation and implementation of the policies and practices of the United Nations in respect of these services, whilst at the same time taking into account the unique aspects of the work of an international criminal tribunal. Under the authority of the Registrar, the incumbent:

• Provides policy advice on administrative matters to the Registrar, the President and the Prosecutor of the Mechanism on conceptual strategy development and management of the implementation of overall strategies and intra and interdivisional/departmental policies and procedures.
• Provides administrative services to the Chambers, the Prosecution and the Registry, in particular: plans and oversees the management of activities undertaken by the units/sections under his/her responsibility which include: human resources, budget, finance, procurement, general services [e.g. building management, field offices, travel, logistics, visas and entitlements, etc.], information technology and communications, security; and ensures that substantive work program and programmed activities are carried out efficiently and expeditiously.
• Exercises Procurement Delegation of Authority, manages Procurement staff in IRMCT, oversees Procurement activities outsourced to UN Service providers (UNON and UNOG).
• Coordinates diverse projects in the units/sections, and, in liaison with UN entities both within The Hague and Arusha including DMSPC, DOS, the International Court of Justice (ICJ), Residual Special Court for Sierra Leone (RSCSL), East African Court of Justice, and the African Court for Human and Peoples’ Rights) and within Europe and Africa more broadly on various issues.
• Coordinates and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions (ACABQ), the General Assembly and other policy-making organs, as appropriate.
• Reports to intergovernmental bodies on budget/program performance or on programmatic/substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
• Assists the Registrar in preparing the work program of the Mechanism, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
• Is responsible for interaction with OIOS Audit and Evaluation, the Board of Auditors and other bodies on issues of audit and oversight for the Organization. Takes the lead, and participates in new developments in risk management and assessments issues.
• Perform other duties as required.

Competencies

• Professionalism – Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Planning and Organizing – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability – Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Leadership – Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Judgement/Decision-making – Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, social sciences or related area. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience
Minimum of ten (10) years of progressively responsible experience in human resources management, administration, logistics, financial management, budget or related fields is required. At least five (5) years of work experience with the United Nations or other international organizations is desirable. Experience with UN International Criminal Tribunals is desirable.

Languages

English and French are the working languages of the Mechanism. For this position, fluency in English is required. Working knowledge of French is desirable. NOTE: Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "knowledge of" equals a rating of "confident" in two of the four areas.

Work Hours: 8

Experience: 10years

Level of Education: Bachelor’s degree

Job application procedure
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District: Arusha

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