Summary
Date Posted: Thursday, April 21, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The incumbent will work closely with internal and external counterparts, including Government, national institutions, civil society, private sector as well as Development Partners c, to successfully deliver UNDP programme at the local level.

Key Duties and Accountabilities
• In this section list up to five primary functions/accountabilities of the position (Typically one sentence each) and examples of duties that must be performed to successfully accomplish key responsibilities.
• Together with the CTA HoZ Office, to ensure the strategic direction of UNDP programme in Zanzibar focusing on achievement of the following results:
• Thorough analysis of the political, social and economic situation in the country and collaborative preparation/revision of UNDP key programme and policy documents.
• Identification of strategic programmes/areas of cooperation for UNDP support in Zanzibar
• Operationalization of UNSDCF / CPD in collaboration with the main partners and other UN Agencies (including identification of areas of collaboration, possibilities for joint programmes. etc.)
• Contribute to the formulation of UNDP policies and ensure their implementation among UNDP staff and projects in Zanzibar
• Contribute to CO business processes mapping and establishment of Internal Standard Operating Procedures in Results Management, control of the workflows in the UNDP personnel in Zanzibar, and to the CO Integrated Work Plan (IWP)
• Ensures effective management of the UNDP programme and supervision of the Project and Operations teams focusing on quality control of the full cycle of programming from formulation to implementation until M&E and reporting achieving the following results:
• Is responsible, in close collaboration with relevant Programme units at the country office level, for the implementation of the CO strategic direction and oversight and quality control of the programme
• Effective application of RBM tools, establishment of management targets (BSC), identification of risks and risk management measures, and monitoring achievement of results.
• Design and formulation of CO programme within the area of responsibility, translating UNDP priorities into local interventions. Coordination of programme implementation with the executing agencies.
• Strategic oversight of planning, budgeting, implementing, and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations. ARR(P) performs the function of Manager Level 2 in Atlas for development projects transactions approval.
• Effective monitoring, measuring the impact of the CO programme and evaluation. Constant monitoring and analysis of the programme environment, timely readjustment of programme.
• Ensures timely and consistent implementation of audit recommendations in close collaboration with Programme Managers/Officers and DCD/O. All exceptions are timely reported.
• Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports in close collaboration with respective Programme Managers/Officers.
• Ensures timely and regular reporting to Senior Management Team in Dar Es Salaam on the Zanzibar activities
• Organization of cost-recovery system for the services provided by the CO to projects in close collaboration with Operations Manager.
• Supervise UNDP Project and Operations teams to ensure that Performance Management and Development Plans are prepared and reviewed, and that UNDP staff behave in an ethical manner
• Contribute to inter-agency UN programming processes in Zanzibar (UNDAP reviews, Thematic Results Group discussions, etc.) in accordance with the DAO approach
• Establishes and maintains strategic partnerships and supports the resource mobilization in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:
• Implementation of the CO partnerships and resources mobilization strategies to achieve programme outcomes.
• Creation and coordination of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society etc.
• Determination of programmatic areas of cooperation, based on strategic goals of UNDP, country needs and donors’ priorities.
• Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for cost-sharing.
• Ensures provision of top-quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
• Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
• Coordination of development of policies and institutions that will address Zanzibar’s development problems and needs in collaboration with the Government and other strategic partners.
• Establishment of advocacy networks at national level and linked to international networks. Relevant, high-impact advocacy campaigns are implemented with key partners.
• Sound contributions to knowledge networks and communities of practice.
• Identification and Organization of appropriate trainings for the operations/ project staff
• Management of common services in the UN sub-office in close collaboration with the DCD/O focusing on achievement of the following:
• Preparation of a reasonable annual Common Services budget for the UN sub-office, in consultation with the participating UN agencies and assists in the preparation of mid-year and annual CS expenditure reports
• Management of the CS budget by ensuring that all expenditures are in accordance with the approved CS budget
• Management of CS staff to ensure that Performance Management and Development Plans are prepared and reviewed
• Provides policy support on the development and management of common services arrangements to/by participating organizations / agencies at the sub office level.
• Ensures the effective and timely provision of Common services including financial, human resources, procurement, and logistics, to the UN sub-office
• Ensures that the implementation of common services and joint arrangements benefit UNDP in its objective to provide efficient and economical support services to the implementation of the country programme.
• Ensure quality control and full compliance of operations management with UN/UNDP operations rules, regulations, policies and procedures, implementation of corporate operational strategies.
• Establishment of collaborate arrangements with partners and appropriate operational partnership arrangements.

Requirements:
• Education
• Master’s degree in International Development, Economic, Social Sciences, Public Administration, Business Administration, or other relevant development areas is required.
• OR
• Bachelor’s degree in International Development, Economic, Social Sciences, Public Administration, Business Administration, or other relevant development areas is required.
• Experience, Knowledge, and Skills
• Minimum 5 years (Masters) or 7 years (Bachelor) of relevant experience is required.
• National or international level in providing management advisory services.
• Hands-on experience in design, monitoring and evaluation of development projects.
• Establishing inter-relationships among international organization and national governments.
• Experience in the usage of computers and office software packages, experience in handling of web-based management systems.
• Fluency in English and Kiswahili, good communication skills is required.
• Expected Demonstration of Competencies

Core Competencies
• Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
• Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
• Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
• Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
• Act with Determination LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
• Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
• Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity
• Cross-Functional & Technical competencies
• External Relations & Advocacy strategy and implementation Ability to create and implement advocacy strategies which lead to impactful change
• Results-based Management: Ability to manage programmes and projects with a focus at improved performance and demonstrable results
• Partnerships Management: Ability to build and maintain partnerships with side networks of stakeholders, Governments, civil society and private sector partners, experts, and others in line with UNDP strategy and policies
• Digital & Innovation Digital marketing: Knowledge of digital marketing methods and ability to apply them practically
• Partnership management: Resource mobilization: Ability to identify funding sources, match funding needs (programmes/projects/initiatives) with funding opportunities, and establish a plan to meet funding requirements
• Ethics UN policy knowledge – ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
• Operations Management Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3364/?utm_medium=jobshare 

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