Summary
Date Posted: Wednesday, November 15 2023, Base Salary: Not Disclosed

JOB DETAILS:
Standard Job Description

Deputy Representative - Programme

Organizational Setting and Work Relationships
The Deputy Representative - Programme will function under direct supervision of the UNHCR Representative. Advice and operational support may also be provided by the Director/Deputy Director of the Bureau or the Regional Representative and by other senior staff in the Bureau and in the support Divisions at Headquarters. The incumbent will advise and assist the Representative in the overall management of UNHCR¿s programme activities and issues of concern within the country operation in an effective and efficient manner which supports the Organization¿s mandate. The incumbent will also have direct working relationship/arrangement with the Head of UNHCR offices in the country operation. He/she will also have a responsibility to monitor, coach, and guide and intervene with the staff within the country.

UNHCR is well integrated into the UN Resident Coordinator System.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
• Assist the Representative in the overall management of UNHCR¿s programme activities within the country of assignment in an effective and efficient manner which supports the Organization¿s mandate.
• Verify the standards of assistance for project activities at country level, ensuring consistency with UNHCR's country strategy and policies, and their integration with protection functions.
• Assist the Representative in developing contacts and networks with other government agencies, UN agencies, and NGOs to foster mutual cooperation and ensure that activities are coordinated and integrated to best effect
• Develop country-specific management tools for project monitoring and control; ensure the effective and efficient use of financial and material resources within the rules and procedures of UNHCR
• Manage personnel through regular performance appraisals, coaching, and assessments of staff training and development needs.
• Ensure that essential services for the general welfare of staff i.a. living and working conditions, health, education, recreation, etc. are in place. This includes the establishment of proper and efficient mechanisms to assist staff suffering from work-related pressure or post-traumatic stress.
• Play an active role in the Security Management Team (SMT) in the relevant country and the inter-agency security and contingency planning process; ensure that appropriate security measures and evacuation plans are in place to protect UNHCR staff; and that security guidelines and procedures as outlined by the Designated Offcial and UNDSS are complied with.
• Report and provide recommendations/solutions to the Representative on political, socio-economic, and cultural developments that may affect the situation of refugees in the country.
• Act as Officer-in-Charge in the absence of the Representative as required.
• Set and enforce parameters, criteria and deadlines for the design, review and report of operations.
• Clear the submission of the country operations plan (including budgets, staffing levels and structures) as well as of funding submissions, appeals and report.
• Negotiate implementing partner agreements.
• Represent UNHCR in UN and other operations management and programmatic fora.
• Enforce compliance with UNHCR¿s global strategies, protocols and guidelines.
o Approve recommendations and advice on the technical capacity required of UNHCR and its partners.
• Lead risk assessments and discussions with team(s) to proactively manage risks and seize opportunities impacting objectives. Ensure that risk management principles are integrated in decision-making both at strategic and operational levels. Allocate resources for planned treatments with resource requirements in Strategic Plans. Ensure that risks are managed to acceptable levels and escalate, as needed. If a Risk Owner, designate the Risk Focal Point and certify that the annual risk review is completed and ensure that the risk register is updated during the year, as needed.
• Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P5 - 12 years relevant experience with Undergraduate degree; or 11 years relevant experience with Graduate degree; or 10 years relevant experience with Doctorate degree

Field(s) of Education
Business Administration; Economics; International Relations;
Political Science; International Law or other relevant field.

Certificates and/or Licenses
HCR Management Lrng Prg
HCR Protection Learning Prg
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Minimum 10 years of previous work experience in progressively responsible functions; preferably within the UN.

Desirable
Solid UNHCR experience from both the Field and Headquarters. UNHCR specific learning/ training activities (i.e Management Learning Programme, Protection Learning Programme).

Functional Skills
*EX-Experience in international organization (United Nations or similar)
EX-Field experience with UNHCR and/or with other humanitarian organizations
EX-HQs experience with UNHCR and/or with other humanitarian organizations
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

S/He will be expected to run the country’s operations by providing functional guidance and fully supervising the operational activities. In addition, the incumbent will be managing and planning financial resources within the operation, the programme cycle, and the budget allocations, along with the management of implementing partners and coordinating the full operations and relationships with partners. Therefore, the Deputy Representative - Programme should have a broad range of skills, including solid analytical, drafting, diplomacy, and stakeholder management skills.

S/he should possess substantial experience in complex operations and emergency management, including an understanding of the humanitarian coordination architecture related to IDPs and refugees.

S/he should possess strong knowledge of UNHCR operations and have served in several complex operations within the same region and similar complex/difficult regions.

Regarding systems, s/he should have strong knowledge of COMPASS, ERP, and PROMS. Good knowledge of Workday is desirable.
Required languages (expected Overall ability is at least B2 level):

Operational context

Occupational Safety and Health Considerations

https://wwwnc.cdc.gov/travel

Nature of Position

Under the direct supervision of the Representative, the Deputy Representative – Programme will oversee the Operation Units (Programme, Solutions and Development as well as Technical Sectors, Supply and Project Control).

S/He will be expected to run the country’s operations by providing functional guidance and fully supervising the operational activities. In addition, the incumbent will be managing and planning financial resources within the operation, the programme cycle, and the budget allocations, along with the management of implementing partners and coordinating the full operations and relationships with partners.


The Deputy Representative- Programme, together with the Representative, should promote UNHCR’s operational objectives and priorities through formal and informal contacts with Government counterparts, donors, and partners to raise support for the work of UNHCR within the country. The incumbent also acts as Officer-in-Charge in the absence of the Representative.

Living and Working Conditions

Dar es Salaam is the major city of the United Republic of Tanzania where the Representation office is situated. The location of the Representation Office is in Masaki, Rufiji Street, and Off Haile Selassie Road. Most international staff members live in the seaside neighborhoods of Masaki and Oyster Bay, and to a lesser extent in Msasani and Mikocheni all of which cluster in and around a peninsula to the north of the city Centre. Masaki and Oyster Bay share the advantages of having a good concentration of internationally-oriented housing and amenities including shops, schools and medical facilities; all are comparatively secure, and of course, enjoy the benefit of being close to the sea. The cost of living is considered high.


Security Conditions: The duty station can be described as relatively safe with a stable political environment. However, caution should be exercised when walking in the dark.

Additional Qualifications

Skills

Education

Bachelor of Arts (BA): Business Administration, Bachelor of Arts (BA): Economics, Bachelor of Arts (BA): International Law, Bachelor of Arts (BA): International Relations, Bachelor of Arts (BA): Political Science
Certifications

HCR Management Learning Program - UNHCR, HCR Protection Learning Program - UNHCR
Work Experience

Competencies

Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Leadership, Managing performance, Managing resource, Organizational awareness, Political awareness, Stakeholder management, Strategic planning & visions, Teamwork & collaboration
UNHCR Salary Calculator

https://icsc.un.org/Home/SalaryScales

Compendium
Add. 1 to Bi-annual Compendium 2023 - Part B
Additional Information

Functional clearance

This position doesn't require a functional clearance


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
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