Summary
Date Posted: Monday, March 14, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The incumbent works on the basis of general instructions, own experience and precedents, following WHO or Administrative specific procedures and practices, rules and regulations, to ensure smooth work flow in the team/department. The incumbent is encouraged to seek guidance for unusual issues. Most of the work is controlled for correctness and appropriateness by the incumbent. Work is reviewed on an ad hoc basis by supervisors for meeting expectations and overall quality; correspondence is signed or cleared by originator. The incumbent is relied upon to brief colleagues on WHO CO specific administrative procedures and practices.

Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives)
• Assist to provide a proper control of the supporting documents for payments and financial reports; compilation of returns on funds disbursed to the regional health bureau.
• Facilitate with follow-up of Direct Financing Corporation (DFC) returns due from the regional health Bureau.
• Facilitate processing of financial transactions and follow liquidation as appropriate. Compile support documentation of disbursements done through Direct Implementations (DI) Purchase orders and submit to central office.
• Assists with coordination of procurement of goods and services for regional office in liaison with the central Logistics unit. Compiles requests for the procurement of goods and services; acknowledge receipt of goods and services.
• Drafts correspondence on own initiative or based on instructions; or redirecting them as appropriate, drawing the attention of the supervisor or other staff concerned.
• Ensures proper administration of physical facilities and office arrangement for team members including office equipment, furniture and supplies for WHO office at the region.
• Facilitate regional office staff members in utilizing their leave days. Monitor leave applications for Special service agreement contractors and share the information with central unit.
• Provides admin support to the team members including processing of correspondences; requisition of office supplies and inventory; Maintaining a filing system.
• Assists in the Regional (Hub) Office with logistical arrangements as necessary (i.e. hotel booking, accommodation, travel, transport, per-diem payment to external participants etc.)
• Maintains a database including contact information of counterparts, resource persons and supervisors from the regions.
• Provides administrative support to the Regional technical staff team, including arranging appointments and maintaining schedule, receiving visitors, placing and screening telephone calls and answering queries related
• Liaises with ICT central unit to facilitate the regional staff on their ICT requirements.
• Perform other related duties as required or instructed, including providing support to other areas of work.

Educational Qualifications
• Essential: – Completion of secondary school education or equivalent technical or commercial education
• Desirable: – Training in Accounting, Administration and/or in Management field is desirable
• Experience
• Essential: – 5-7 years of relevant experience
• Desirable: – Experience in administrative support positions in WHO or another UN agency an asset. Experience in Oracle-based or other ERP systems an asset

Work Hours: 8

Experience in Months: 84

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://careers.who.int/careersection/ex/jobdetail.ftl?job=2202302&tz=GMT%2B03%3A00&tzname=Africa%2FNairobi 

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