Vacancy title:
Finance & Administration Officer

Jobs at:
Miracle Corners Tanzania

Deadline of this Job:
23rd November 2018

Duty Station:
Tanzania

Summary
Date Posted: 8th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

Miracle Corners Tanzania (MCT) is a locally registered Non-Governmental Organization (NGO) with a vision for greater levels of education, improved oral health, dental services and increased economic security in Tanzania. The organization operates community centers in Arusha and Songea which provide subsidized vocational training programs accredited by VETA, in the hope of equipping youths with the skills needed to attain a stable source of income. MCT is a partner organization of Miracle Corner of the World [MCW], a New York based non-profit Organization with a mission to address communities ‘pressing needs by empowering current leaders and readying leaders of tomorrow. More information can be found on http://mcwglobal.org/  ’

JOB DETAILS:
MCT is seeking to recruit Operations Officer to be based in Dar es Salaam Office. The Officer will work closely with the MCT Country Manager to oversee the day-to-day activities of the organization, specifically to ensure adherence to financial and administrative procedures, accurate filing and organizational systems are in place and compliance with donor and government requirements. This position is full time, Fixed term (I year) and will report to the MCT Country Manager.

RESPONSIBILITIES

Administration:

• Maintain up-to-date HR files for all employees;
  
• Coordinate recruitment process;
  
• Support the Country Manager in the ensuring the timely submission of returns and annual registration requirements.
  
• Participate in the development of annual budget and implementation of casted work plan;
  
• Maintain an up-to-date fixed asset register and inventory for all MCT assets;
  
• Ensure timesheets are accurately kept and filed;
  
• Oversee the general administration two Centres (based in Arusha & Songea, its operations, and maintenance (regular cleaning and repairs];
  
• Procurement of office supplies and equipment.
  

FINANCE:

• Ensure monthly time sheets are submitted to the MCW Chief Operating Officer to allow timely payroll processing;
  
• Oversee timely payments of monthly expenses (electricity, utilities, etc.);
  
• Review payment requests and prepare checks for approval by the Country Manager, ensuring that supporting documents are sufficiently provided to make payments;
  
• Maintain a ledger of financial transactions at the Centre including revenue and expenses;
  
• Collect and issue receipts for all transactions at the Centre;
  
• Collect any revenue generated from community centre programs pursuant to set finance policies;
  
• Manage petty Cash;
  
• Provide weekly and monthly reports to the Country Manager;
  
• Work closely with the Country Manager to ensure MCT is complying with local regulations and organizational policies, as well as creating, updating and maintaining key operational procedures;
  
• Perform any other related duties as assigned.
  

Other responsibilities:

• Provide logistical support visiting staff, partners and donors in country on certain occasions.
  

REQUIREMENTS:

The requirements listed below are representative of the professional qualifications, knowledge, skills, experience and/or abilities required to successfully perform this job:

• Bachelor‘s degree in Accounting, Finance or other Professional equivalent qualifications.
  
• 3-5 Years working experience in accounting and book keeping.
  
• Excellent knowledge of keeping payments order books as well as cheque books
  
• Excellent knowledge in verifying and preparing cheques and payments vouchers
  
• Excellent knowledge in preparing financial reports.
  
• Excellent knowledge in keeping all accounting documents in a safe and orderly manner.
  
• Performing all accounting functions in accordance with international accounting standards, procedures and policies.
  
• Should have excellent interpersonal skills, communication skills; problem solving skills, teamwork skills, analytical skills and multi-tasking skills.
  
• Must be proficient with English and Swahili languages in both spoken and written.
  
• Excellent knowledge in setting up and using QuickBooks
  
• Experience working with local government and regulatory authorities in Tanzania;
  
• Ability to gather, evaluate and present information effectively to employees, management and a Board of Directors and make actionable recommendations; strong written and oral presentation skills;
  
• Ability to think conceptually and deal decisively with practical matters in a proactive manner that reduces financial risk to the organization;
  
• Proven ability and willingness to work independently prioritize and hold oneself accountable;
  
• Strong mastery of Google Drive and Microsoft Office, particularly Word and Excel;
  

COMPENSATION:
Compensation will be commensurate with experience