Summary
Date Posted: Thursday, September 29, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Overall purpose of the role:
• Under the supervision of the Finance Manger, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development and implementation of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.

Responsibilities:
• Daily accounting (bookkeeping) according to DRC operations handbook
• Handle Cash and bank payment vouchers needed for the day to day financial transactions.
• Ensure that all payment supporting documents are complete and are in accordance with DRC financial procedures and regulations.
• Manage petty cash and clear cash advances upon request.
• Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies.
• Issue cash receipts for all collected cash.
• Ensure all bank accounts statements are reconciled.
• Prepare weekly cash counts and ensure reconciliation in DRC Dynamics.
• Maintain proper filing of all financial documentation (vouchers, contracts, tender documents, etc.) and tracking all the payments done when needed.
• Create vendor Invoices in Dynamics for high value procurement.
• Process payment to vendors through bank cheques and Internet banking
• Process tax and all other statutory payments every month before deadline.
• Process payment of incentive workers on monthly basis.
• Stamp” PAID” all vouchers immediately after the payment is made.
• Create and post project expense journals for low value procurement
• Reconcile accounts payable and accounts receivables in DRC Dynamics.
• Routine record keeping and archiving
• Correctly use DRC Dynamics functionalities in area of concern
• Prepare and participate in donor verifications and annual audits.
• Update the Finance Manager on cash balance everyday by COB.
• Follow up with staff to ensure that all staff advances are settled within the same month.
• Assist the Finance Manager in other areas as required.
• Reporting
• Assist with collecting, reviewing, correcting and filing all financial progress reports.
• Support financial report preparations to donors
• Submit progress and status reports

Experience and technical competencies:
• Minimum 1 year of relevant work experience
• Experience with carrying out admin tasks
• Good communication skills
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Well-developed organizational and planning skills in order to meet deadlines
• NGO experience

Languages:
• English (Fluent, written and spoken)
• Swahili (Fluent, written and spoken)

Key stakeholders:
Internal
• Finance staff
• Program Managers
• Human Resources
• Procurement and Logistics
• Area Manager Tanzania
• Area Manager Burundi
• HOSS Tanzania/Burundi
• Country Director Tanzania/Burundi
• Regional Office/Head Quarters

External
• Incentive Workers
• Donors
• Local Auditor company in Tanzania
• Local TAX authorities in Tanzania
• NNB Bank

Education:
• Diploma or equivalent professional qualification

Core competencies Basic Advanced Expert
Striving for excellence ☐ ☒ ☐
Collaborating ☐ ☒ ☐
Taking the lead ☐ ☒ ☐
Communicating ☐ ☒ ☐
Demonstrating integrity ☐ ☒ ☐

• Basic: I master the essentials, but may at times need help from others
• Advanced: I can work independently at full professional level.
• Expert: I am the go-to person when others need help.

The deadline for submitting the application is 12th October 2022.


Work Hours: 8

Experience in Months: 12

Level of Education: Postgraduate Degree

Job application procedure
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