Summary
Date Posted: Tuesday, October 17 2023, Base Salary: Not Disclosed

JOB DETAILS:
Key Responsibilities:
MAJOR RESPONSIBILITIES
Activity
Budget Management and Monitoring. (25%)
• Monthly analysis and Monitoring of projects budgets to ensure proper charging of projects expenses and spending as per approved Project budget.
• Provide lead in budgetary control to ensure that activities are implemented within approved budget and approved locations
• Lead in the preparation and revision of budgets and implement budgetary management strategies.
• Perform Monthly financial analysis and share with project management for decision making.
• Provide guidance to the AP on the allocation of the costs and recognition in the SunSystem both for the project funding and matching funds.

End Results
• All project expenses are allowable, reasonable and allocable
• No disallowed costs
• No overspending or underspending
• Budget revisions done timely
• Accurate capturing of costsT
• Timely and accurate decision making by project management based on the financial report

Activity
Partner Management (15%)
• Conduct periodic project/partner visit for financial review and capacity building in finance management.
• Reviewing partners’ reports and posting them into the system on time.
• Build Partners Capacity in Financial and fixed asset Management to ensure Grants Compliance.

End Results
• The capacity of the partners is built and they implement and comply with the grants compliance which leads to consistent, effective, and efficient financial management system.

Activity
Financial Management (20%)
• Examine financial data for accuracy and compliance with policies and procedures and ensure financial integrity and build financial and resource management capacity.
• Provision of technical assistance and awareness to project staff on all financial related issues.
• Maintain the project assets and have an updated asset register as per the donor and WV regulations.

End Results
• Compliance with Donor and WV Guidelines

Activity
• Establish internal controls using policy and guidelines and generally accepted accounting standards for the prevention of waste and fraud (10%)

End Results
• Zero tolerance to fraud is adhered to

Activity
• Ensure that project procurements are done on timely basis and as per WV policies (10%)

End Results
• Procurement done on timely manner as per the procurement plan

Activity
• Ensure that all project staff submit timesheets and Labour distribution reports as per the donor and WV guidelines (5%)

End Results
• Salary Reconciliations done on monthly basis

Activity
• Provide timely responses on project financial related matters (5%)

End Results
• Financial Issues are resolved on time

Activity
• Facilitate annual project audits & monitor implementation of audit recommendations (5%)

End Results
• Successful audits and no disallowed costs

Activity
• Provide supervision to the driver (5%)

End Results
• Logistics are well managed with the project

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience
• Minimum of three years in progressive working experience in donor funded environment with adequate exposure to project accounting, financial management including budgeting, grants, contracts and partner management.
• Minimum one year of experience from an international NGO experience is preferred.
• Demonstrated experience and skills with budget preparation and analysis, financial, reporting preparation and presentation and the proven ability to translate technical, financial data into informative reports
• Reporting preparation and presentation and the proven ability to translate technical
• Financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel
• Prior staff supervisory experience and strong organizational skills are desired
• Excellent oral and written English skills.

Required Education, training, license, registration, and certification
• Bachelor degree in Accounting/ Finance/Equivalent
• Professional qualification in accounting such CPA or ACCA is an added advantage.

Preferred Knowledge and Qualifications
• Experience in Managing Donor Funds
• Working knowledge of grants operations, finance services and practices
• Experience in managing partners
• Good planning, Analysing, coordinating and organizational skills
• Tact and diplomacy in dealing with staff-related to work environment needs
• Ability to maintain effective working relationships with all levels of staff and public
• Experience working with an international organization will be an added advantage
• Excellent computer skills in Excel & Sun-systems accounting software


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

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