Summary
Date Posted: Monday, July 29 2024, Base Salary: Not Disclosed

JOB DETAILS:
Title: Human Resources Officer
Department: HR and Administration
Location: Dar es Salaam
Reports To: Senior Human Resources and Administration Manager
Classification: Full-time

How will you fight for an AIDS-free generation?
Under the overall guidance and supervision of the Senior Human Resources and Administration Manager, the Human Resources Officer will provide support in the day-to-day management and administration of the human resources function. The incumbent ensures that HR initiatives are aligned with EGPAF’s mission, values and long-term business strategy, and that they support the evolving HR needs of the country program. The overall objective of the position is to support the development and retention of a high-performance work force and a learning culture.

No two days are alike at EGPAF, but what can you expect in this role?
• Administer recruitment processes, including planning and evaluating staffing needs, developing and posting vacancy announcements, tracking and reporting on recruitment processes, screening, short-listing applications and interviewing as well as facilitate new employee onboarding, development and separation.
• Work with Senior HR and Admin Manager to coordinate HR policies and procedures around employee terms & conditions of service, salaries and benefits including life insurance medical schemes, social security and staff welfare.
• Ensure complete and up-to-date employment documentation and confidential handling of employee information by effectively maintaining accurate monthly data validation and org charts.
• Timely work with all employees to ensure organizational documentation is obtained, properly filed, updated as necessarily including receipt of critical HR documents such as updated contracts, employee handbook, and job descriptions.
• Coordinate employee learning and development plans including annual staff development plans and preparation of monthly reports for tracking and accountability purposes.
• Prepare and submit monthly HR reports to international HR and ensure that these are accurate and submitted on a timely basis in collaboration with the Senior Human Resources and Administration Manager.
• Ensure compliance with all internal policies and procedures as well as external regulatory requirements and applicable Labour laws i.e. WCF, HSLB, and NSSF etc.
• In collaboration with SHRAM and partnering with project offices reinforce standard of conduct and respectful working environment. Promote commitment to maintaining mutual respect, safety, tolerance and ensure that all issues are handled as per the HR standards.
• Work with Payroll administrator to align all necessary changes every Payroll calendar month and make sure all information in the EGPAF payroll system aligns with personnel records.
• Audit the employee information system and make sure HR information is up to date.
• Act as Country Safety and Security focal point. Administer the Call Tree and Business Continuity Plan and make sure it is updated all the time.
• Monitor and facilitate timely implementation of the Performance Appraisal System by training staff on the use of performance management system, goal setting, encourage and guide staff and managers for completion of the process within the deadlines.
• Facilitate timely HR Admin support to employees upon request on matters pertaining to bank loans, introduction letters, and facilitate employee social security contribution updates.
• Work with IHR point of contact to manage the employee Service awards throughout the year.
• Perform any other duties related to HR and Administration department as may be assigned from time to time by the supervisor.

To Be Successful, You Will Have
EDUCATION
• Bachelor’s degree in Human Resources, Business Administration, Sociology or related.
• Master’s degree in above or related field is a plus.
• International Certification in Human Resources.

Knowledge and Experience
• Five years of relevant professional experience.
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
• Knowledge of International Human Resources practices is a plus.

COMPETENCIES
• Proficiency in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
• Previous experience in HR information management systems and performance management
• Attention to detail, ability to organize paperwork in a methodical way;
• Ethical, discreet, details and stakeholders-oriented, patient and willingness to learn new things.
• Cross cultural communication skills
• Recruitment and talent management skills
• Compliance and legal knowledge of Tanzania employment laws
• Team engagement and leadership skills
• Flexibility and adaptability

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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