Summary
Date Posted: Wednesday, July 26 2023, Base Salary: Not Disclosed

JOB DETAILS:
POSITION IN THE ORGANISATION
Reports To: Planning & Performance Director – Tanzania.

MISSIONS / JOB DIMENSIONS
The East African Crude Oil Pipeline (EACOP) project is a major regional infrastructure project (Capex: 4.1 G$, OPEX :>2.5G$ over 25 years) between Uganda and Tanzania coast, opening a new value corridor between the two countries. The EACOP project development comprises of the detailed engineering, construction, operation and maintenance of the corresponding facilities. Part of the development of EACOP includes the establishment of the company as a standalone entity. This includes the ongoing development of a comprehensive company management system called the EACOP Integrated Management system or EIMS. This role is integral in the ongoing development of the EIMS through document control, administrative support, coaching and mentoring.

ACTIVITIES
• To update and maintain the EIMS document development schedule and the overall Master Document Register (MDR) for EIMS, and to support and supervise the delivery of documents through liaison with Element Champions.
• To ensure new and updated documents are in line with the requirements of EIMS and that they are uploaded, and superseded/redundant documents placed beyond use, expediently.
• To provide assistance to the whole of EACOP Corporate team on matters related to their documentation management activities.
• To participate in the development of Integrated Management systems including training of personnel on the topic and promotion of the EIMS to all users.
• To perform constant analysis of documentation to check for conformity and/or consistency with EIMS standards particularly document data quality such as appropriate classification, metadata and assignment of attributes as well as consistency in style, format, graphics, and symbology.
• To coordinate with EACOP Project for selecting which Project documents will be housed in the EIMS or the ones which will remain within the Project document management system. This includes the timely removal of documents as necessary to prevent duplication.
• Respect requirements for document confidentiality.
• With the EIMS Coordinator, define, develop, implement and maintain the content development plan for the EIMS intranet site as well as maintaining the SharePoint site itself.
• To gather lesson learnt and provide feedback to stakeholders, as required.

Context and environment
The job holder takes direction from the Planning & Performance Director and works closely with the EIMS Coordinator. The EACOP corporate entity is still in its developmental phase therefore systems and processes are going through rapid development and periodic updates or revamps. The successful candidate must be able to keep a keen eye on the implementation of the EIMS plan, but look for opportunities to adapt and improve it on the fly. This role will have contact with personnel from every level in the organization, and from time to time with our Partners. As such, communication and presentation confidence are essential. The job holder is also required to maintain a good level of HSE culture.

Accountabilities
• To support the implementation of a complete and robust EACOP company management system.
• To ensure relevance, accuracy, consistency and conformity of EACOP documentation.
• To provide the EIMS Steering Committee and company personnel with timely information that effectively identifies the early identification of deviation/delay with documentation issuance and implementation of remediation plans where required.
• To actively promote the use of the EIMS.

Qualifications/Experience required
Professional experience
• Has participated in the development and improvement of Management System content (i.e. company Standards, Procedures and Plans), and the definition of formal Business Processes.
• Has worked across multiple departments/functions within a business (preferably within the oil & gas sector) which utilized an integrated management system.

Technical competencies
• Highly proficient in the use of MS Word particularly in the use of templates and the consistent formatting of documents.
• Highly proficient in controlled document management, particularly the practical application of master and reference datasets.
• Highly skilled in Excel & PowerPoint and have practical knowledge of Power BI.
• Knowledgeable in the areas of SharePoint site design, configuration and administration.

Behavioral competencies
• Ability to work in a multi-cultural business setting and excellent interpersonal and communication skills are essential.

Language:
• Fluent in English, (spoken & written); Swahili would be a plus.


Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to: recruitmenttanzania@qsourcing.com or link below not later than 30th JULY 2023.

This position is open to Locals only.
For any further clarifications call 0692961040

Note:
Only shortlisted applicants will be contacted.

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