Summary
Date Posted: Monday, June 20, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
To deliver support on designated administrative tasks with a focus on accuracy and timeliness. To ensure timely and accurate reservation of the required air tickets and accommodation in line with the set Deloitte standards and procedures. Effectively managing of the front office area.

Job Description
• Ensure professional outlook is maintained at the reception at all times;
• Receive clients and visitors (obtain all relevant information) and notify relevant department/staff members of their arrival;
• Ensure that the reception area and meeting rooms are kept tidy, presentable and secure at all times;
• Ensure all necessary publications are available at the reception;
• Receive clients and record incoming hand deliveries, sign for them and place in trays for dispatch by internal messengers;
• Prepare monthly costing of outgoing couriers for re-charging, and pass them to the Administration Assistant for checking and forwarding to the Finance department before the set deadline;
• Coordinate and establish priorities of urgent dispatches from all departments;
• Hold letters or cheques for collection by clients;
• Maintain security by following procedures, and controlling access via the reception desk, issuing badges to all visitors;
• Provide basic and accurate information in person and via phone/email;
• Arrange travels, transport and accommodations as requested;
• Prepare LPOs;
• Perform any other duties as assigned to you from time to time.

Qualifications
• Bachelors’ degree in Business and Management or related field;
• Diploma in Office Management;
• A minimum of 2 – 3 years working experience;
• Proven experience as Front Office representative;
• Familiarity with office machines (i.e. printers, etc.);
• Knowledge of Office Management;
• Proficient in English (Oral and Written);
• Excellent knowledge of MS Office (especially MS Excel and Word);
• Strong communication and people skills;
• Good organizational and multi-tasking abilities;
• Ability to work independently;
• Customer Service Orientation;
• Good problem solving skills;
• Be a Tanzanian Citizen.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://jobs.smartrecruiters.com/Deloitte6/743999833495423-internal-client-services-front-office-assistant-administration 

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