Summary
Date Posted: Friday, May 03 2024, Base Salary: Not Disclosed

JOB DETAILS:
Key roles and responsibilities:
INVENTORY REPORTING
• Adhere to all physical pre-stock stake processes
• Print and action pre-stock take reports
• Ensure all known adjustments are done prior to stock count
• Ensure that the GIT account is clean prior start of any stock count and or any valid entries are signed off by relevant departmental managers
• Facilitate and participate in daily/weekly/monthly stock counts of all raw materials, finished goods, empties and pallets
• Ensure stock counts are conducted according to company standards and procedures and ad-hoc where we have unresolved variances
• Ensure that handheld devices (where rolled out) are set up correctly and maintained accordingly
• Print stock variance report daily and investigate all variances
• Post all authorized unresolved variances daily/weekly as per relevant process into the correct accounts
• Compile daily/weekly/monthly stock take pack and have this signed off by all relevant parties
• Report monthly on compliance to Inventory Policy and ensure actions are identified and closed to improve adherence

SHIPMENT RECONCILIATIONS
• Ensure that all post goods issues have been processed for all deliveries and driver corrections
• All delivery notes have been checked and accounted for
• Check and sign off missing and unsigned invoice register daily
• Ensure that all daily load plans and distribution gate registers have been checked are on file
• Assist with resolving and correcting invoice queries
• Follow up on all T1 GIT shipments if not received
• Confirm inter depot movements with all sites on monthly basis
• Ensure recharges for breakages and missing bottles are done in time and in the right account

PACKAGING INTERFACE
• Balance daily with packaging team on all inventory given to packaging team and received from them
• Balance cullet with packaging weekly
• Reconciliation of issued containers vs packed volumes

DISTRIBUTOR STOCK MANAGEMENT
• Ensure missing, broken and foreign surveys are conducted according to policy
• Ensure this survey results are captured daily into the survey sheet
• Communicate missing, foreign and broken bottles to the customers and ensure the customer are charged for this
• Verify daily that all returns are credited correctly and that inventory levels reflects returns; both pallets and returnable glass
• Sign of daily on the reconciliation together with logistics manager and ensure its filed

REPORTING AND RECONCILIATION OF PALLET REPAIRS
• Manage destruction and repair processes with clear cost tracking
• Manage contractor performance, reconciliation and payment
• Always ensure enough pallet inventories to meet production plans
• Track time that pallets spend in trade as well as quantity in trade per customer
• Track, count and report weekly on the number of pallets currently at site
• Annually review the SOP for pallet management and ensure all parties are aligned
• Annually set the budget for repairs for the coming year with clear KPI’s and PI’s to be tracked

MAINTAIN PRODUCT QUALITY
• Ensure FEFO principle is applied to stock movements by printing bin pulling sheets for warehouse
• Ensure adherence to stock age policy by raising all concessions and getting the necessary approvals
• Full adherence to product recall policy
• Blocked stock must be physically isolated and blocked in Syspro in order to stop orders from being placed and to reflect correct DOC
• Weekly meetings with Trade Quality Specialist on quality issues in trade
• Analyze customer feedback and create and close actions

PEOPLE MANAGEMENT
• Ensure that the Shop Floor are aligned in terms of goals and meeting routines to drive continuous improvement
• Ensures that Monthly One on Ones are conducted in line with the target review process;
• Maintains a healthy industrial relations climate with key stakeholders through documented SLA Meetings
• Communication channels are open to relevant stakeholders
• Follow up on Engagement Survey results with clear actions to correct areas of concern
• Recruitment of talent and building of pipeline
• Perform 180 reviews and address poor performance where required by means of improvement plans and or disciplinary hearings

Key Attributes and Competencies:
• High level of computer literacy (MS Office, Syspro, Teams, etc.)
• Syspro proficient
• Fluent in English and Swahili
• Strong numerical capabilities especially around reconciliations
• Strong verbal and written communication skills with good interpersonal skills
• High level of attention to detail
• Ability to work under pressure
• Ability to adapt to change effectively
• Results oriented
• Excellent coaching capabilities

Minimum Requirements:
• 3 Year relevant diploma/degree in Supply Chain/ Logistic
• 2 to 3 years’ experience in warehousing and inventory management



Work Hours: 8

Experience in Months: 36

Level of Education: Associate Degree

Job application procedure

Interested and qualified , click here to apply


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