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Administrative Assistant for Tanzania Private Sector Strengthening Activity job at Tetra Tech
Responsibilities:
• Responsible for receiving all guests, vendors, packages, mail and recording and directly them to the appropriate department;
• Support coordination of office repairs, maintenance, and cleaning as needed;
• Support planning of special events or meetings in support of project goals including support to identification of vendors, organizing invitations, and other tasks as needed;
• Support compliant application of procurement processes including updating the inventory, applying inventory stickers and managing equipment;
• Provide support for the daily management of the PSSA office and administration;
• Provide IT support to staff in the form of troubleshooting computer problems, connecting printers, etc in coordination with the IT Service Provider and IT Service Consultant and the HO IT to ensure compliance with HO IT policies and procedures;
• Support project operations including property management, travel support, and partner coordination as assigned by and in close coordination with the Procurement and Logistics Manager;
• Assist in the coordination of domestic and international travel arrangements;
• Assist the Procurement and Logistics Manager with filing project records including vendor contracts, legal and registration files, property management files, and HR records for each employee including employment contracts, employment evaluation forms, employment forms;
• Other duties as assigned by the Administrative Manager.
Qualifications:
• University degree in business administration or other relevant field preferred;
• Minimum 2 years’ experience in an equivalent position providing support to international donor-funded projects;
• Computer literate in Microsoft Office (Excel, Word, PowerPoint etc) with excellent organization skills, interpersonal skills, and attention to detail; *Demonstrated experience in administration and operations, tactfulness, enthusiasm, and ability to work well as a team;
• Fluency in English, both written and spoken;
• Tanzanian Nationals strongly encouraged to apply.
Responsibilities:
• Responsible for receiving all guests, vendors, packages, mail and recording and directly them to the appropriate department;
• Support coordination of office repairs, maintenance, and cleaning as needed;
• Support planning of special events or meetings in support of project goals including support to identification of vendors, organizing invitations, and other tasks as needed;
• Support compliant application of procurement processes including updating the inventory, applying inventory stickers and managing equipment;
• Provide support for the daily management of the PSSA office and administration;
• Provide IT support to staff in the form of troubleshooting computer problems, connecting printers, etc in coordination with the IT Service Provider and IT Service Consultant and the HO IT to ensure compliance with HO IT policies and procedures;
• Support project operations including property management, travel support, and partner coordination as assigned by and in close coordination with the Procurement and Logistics Manager;
• Assist in the coordination of domestic and international travel arrangements;
• Assist the Procurement and Logistics Manager with filing project records including vendor contracts, legal and registration files, property management files, and HR records for each employee including employment contracts, employment evaluation forms, employment forms;
• Other duties as assigned by the Administrative Manager.
Qualifications:
• University degree in business administration or other relevant field preferred;
• Minimum 2 years’ experience in an equivalent position providing support to international donor-funded projects;
• Computer literate in Microsoft Office (Excel, Word, PowerPoint etc) with excellent organization skills, interpersonal skills, and attention to detail; *Demonstrated experience in administration and operations, tactfulness, enthusiasm, and ability to work well as a team;
• Fluency in English, both written and spoken;
• Tanzanian Nationals strongly encouraged to apply.
Procurement and Logistics Manager for Tanzania Private Sector Strengthening Activity job at Tetra Tech
Responsibilities:
Office Management & Procurement
• Responsible for the day-to-day management of the PSSA office in Dar es Salaam, ensuring orderliness, and establish work relationships with service providers;
• Develop, maintain, and report on and manage property inventory assigned to staff;
• Serve as primary liaison with office leased landlord and control of maintenance needs;
• Support accounting department with the management of petty cash account;
• In coordination with the Director of Administration and Finance, support the collection/management of VAT tax exemption and reimbursement process;
• Writes tender documents and participate in bid analysis processes in compliance with procedures and regulations;
• Ensures that all local project procurement complies with Tetra Tech home office procedures and USAID regulations;
• Supervise the work of the Administrative Assistant and sit at the office front desk when the Administrative Assistant is otherwise engaged.
Events and Travel Roles
• He/she will have the primary responsibility of ensuring the timely provision and delivery of all logistical support to the operation of the Dar es Salaam office, including organizing meetings and workshops etc;
• Create and maintain a staff travel tracker; oversee the traveling schedules and verify the authorizations required for travels process as well as maintain supporting documentation in files for all trips;
• Coordinate international visits, including assistance with VISA application and documentation for staff, and ensure that the documentation adheres to USAID rules and national immigration regulations;
• Monitor and ensure compliance with Tetra Tech’s Travel Policy and Procedures.
Information Management roles
• Ensure all project equipment is in excellent working condition and coordinate with the US-based IT teams on the status of IT equipment and general computer systems;
• Provides assistance to staff to enable effective communication and provides expertise to partners and stakeholders;
• Ensure all staff are connected to networked computer systems; maintain information management and administration systems; including efficient use of Egnyte information sharing system as needed;
• In coordination with the Director of Administration and Finance, track USAID approvals for travel, hiring, and equipment procurement.
Supervision
• Supervises the work of the Drivers including their schedules are maintained on a shared calendar and movements are coordinated effectively with all departments for the daily needs of the project activities;
• Ensures the Drivers travel reports and travel expense reports are properly completed and submitted for liquidation and payment;
• Other duties as assigned by the Director of Administration and Finance
Qualifications:
• University degree in Administration or another relevant field required;
• Minimum 5 years experience in an equivalent position providing support to international donor-funded projects;
• Computer literate in Microsoft Office (Excel, Word, PowerPoint, etc) with excellent organization skills, interpersonal skills, and attention to detail. Able to work in a fast-paced environment, learn quickly, and work well with a team;
• Fluency in English, both written and spoken;
• Tanzanian Nationals strongly encouraged to apply
Responsibilities:
Office Management & Procurement
• Responsible for the day-to-day management of the PSSA office in Dar es Salaam, ensuring orderliness, and establish work relationships with service providers;
• Develop, maintain, and report on and manage property inventory assigned to staff;
• Serve as primary liaison with office leased landlord and control of maintenance needs;
• Support accounting department with the management of petty cash account;
• In coordination with the Director of Administration and Finance, support the collection/management of VAT tax exemption and reimbursement process;
• Writes tender documents and participate in bid analysis processes in compliance with procedures and regulations;
• Ensures that all local project procurement complies with Tetra Tech home office procedures and USAID regulations;
• Supervise the work of the Administrative Assistant and sit at the office front desk when the Administrative Assistant is otherwise engaged.
Events and Travel Roles
• He/she will have the primary responsibility of ensuring the timely provision and delivery of all logistical support to the operation of the Dar es Salaam office, including organizing meetings and workshops etc;
• Create and maintain a staff travel tracker; oversee the traveling schedules and verify the authorizations required for travels process as well as maintain supporting documentation in files for all trips;
• Coordinate international visits, including assistance with VISA application and documentation for staff, and ensure that the documentation adheres to USAID rules and national immigration regulations;
• Monitor and ensure compliance with Tetra Tech’s Travel Policy and Procedures.
Information Management roles
• Ensure all project equipment is in excellent working condition and coordinate with the US-based IT teams on the status of IT equipment and general computer systems;
• Provides assistance to staff to enable effective communication and provides expertise to partners and stakeholders;
• Ensure all staff are connected to networked computer systems; maintain information management and administration systems; including efficient use of Egnyte information sharing system as needed;
• In coordination with the Director of Administration and Finance, track USAID approvals for travel, hiring, and equipment procurement.
Supervision
• Supervises the work of the Drivers including their schedules are maintained on a shared calendar and movements are coordinated effectively with all departments for the daily needs of the project activities;
• Ensures the Drivers travel reports and travel expense reports are properly completed and submitted for liquidation and payment;
• Other duties as assigned by the Director of Administration and Finance
Qualifications:
• University degree in Administration or another relevant field required;
• Minimum 5 years experience in an equivalent position providing support to international donor-funded projects;
• Computer literate in Microsoft Office (Excel, Word, PowerPoint, etc) with excellent organization skills, interpersonal skills, and attention to detail. Able to work in a fast-paced environment, learn quickly, and work well with a team;
• Fluency in English, both written and spoken;
• Tanzanian Nationals strongly encouraged to apply
Job Info
Job Category:
Several Jobs in one Advert jobs in Tanzania
Job Type:
Full-time
Deadline of this Job: 19 August 2022
Duty Station: Several Locations
Posted:
20-07-2022
No of Jobs:
1
Start Publishing:
20-07-2022
Stop Publishing (Put date of 2030):
20-07-2066
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