Summary
Date Posted: Monday, July 03 2023, Base Salary: Not Disclosed

JOB DETAILS:
JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide specialized support to supply chain operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
3. Support management of supply chain vendors’ contracting activities including performance monitoring and measurement.
4. Support the vendor selection process by gathering market intelligence and vendor assessments (e.g., transporters, food suppliers, and retailers).
5. Identify, resolve, and/or provide recommendations on specialized technical queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of inquiries with an excellent client service mindset.
6. Prepare, monitor, and revise the budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
7. Monitoring supply chain inventory management processes to track trends and account for the inventory status from source to the beneficiaries.

Key Accountabilities Continued
8. Support oversight for commodity accounting data quality and integrity.
9. Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
10. Manage documentation processing for execution of logistics operations (e.g., commodity permits for movements in the camps, customs clearance, vendor invoice verification), and take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
11. Perform research, collect and compile data and conduct analysis, produce reports (e.g., CCTI, SPRs, financial closure, physical inventory, transport, and other vendors’ service performance) and ensure information accuracy in corporate systems to enable informed decision-making.
12. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
13. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
14. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

Standard Minimum Qualifications
Education:
• Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Experience:
• At least 6 years of logistics operations.
• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third-party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.
• Language: Fluency in both oral and written communication in English and Swahili languages.



Work Hours: 8

Experience in Months: 72

Level of Education: High School

Job application procedure
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