Vacancy title:
Logistics Officer

Jobs at:
Action Against Hunger

Deadline of this Job:
6th September 2018

Duty Station:
Dodoma, Tanzania

Summary
Date Posted: 28th August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

JOB DETAILS:
Description:

We are looking for a highly skilled, creative Logistics Officer who will oversees the provision of integrated range of services in logistics in an effective service platform for Tanzania Country office and provide professional advice in the subject areas.

About us:

Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children. We ensure families can access clean water, food, training, and health care. We enable entire communities to be free from hunger. With more than 7,900 staff in 50 countries, our programs reached 14.7 million people in 2017.

About the program
Action Against Hunger was established in Dar es Salaam, Tanzania in 2015 and initiated institutional and partnering support work in the context of renewed development partners’ efforts to address the prevalence and burden of child undernutrition. Following a multi-sectorial needs assessment conducted by Action Against Hunger in Dodoma and Singida regions, we launched a IMAM scale-up programme that employs the Technical Assistance and Health System Strengthening approach to enable the district-level authorities to improve and scale-up IMAM. Our interventions aim at also fostering communities’ engagement in IMAM programme and also pilot innovative approaches that could boost the effectiveness and coverage of IMAM services.
You'll contribute to ending world hunger by...
overseeing quality service delivery against needs, anticipate delivery challenges to ensure service continuity and communicate to stakeholders to ensure programme objectives are achieved

Key activities in your role will include:
Supply chain management

• To ensure that the order follow-up is filled and dispatched to the different departments.
  
• To consolidate the monthly mission orders and submit by 5th of the following month.
  
• To ensure procurements (quality/price/procedures) for the Country Office.
  
• To supervise the stock management (storage conditions, stock reports, expiry dates).
  
• To monitor the deliveries to the departments/program.
  Equipment, Inventory and fleet management
  
• To supervise the allocation and the use of the equipment and maintain asset register; the installation, maintenance and repairing of the equipment and the country office’s equipment list is filled and updated.
  
• To supervise the use and the maintenance of the mission generators including fuel consumption, regular service and reporting.
  
• To supervise Action Against Hunger vehicle fleet planning:
  - Verify the maintenance planning of the fleet.
  - Verify the weekly schedules as per program and support plans.
  - Verify the motor cost follow-up.
  - Ensure administrative checking (Insurances, documentation…).
  - Ensure refuel of the cars in collaboration with the drivers.
  - Prepare and update fuel reports for cars and generators using Action Against Hunger’s standard formats.
  - Follow up fleet maintenance and ensure all services are done on time and keep copies of invoices in the vehicle file.
  - Update fuel card reports, fuel stock reports Follow up on costs and prepare the monthly motor cost and forward it to the Finance Administrator and Logistics Advisor by 5th of every month.
  - Ensure all vehicles have the minimum standard tools and first aid kits.
  - Verify that logbooks are filled in appropriately by drivers.
  - Ensure that all vehicles are fitted with the proper spare parts and for minor services that we have the spare parts in stock.
  
• Receive the material to be handed over and make sign the temporary allocation form for reception and clearance.
  
• Ensure installation, maintenance and repair of the equipment.
  

Rehabilitation and maintenance

• To monitor the construction, rehabilitation and maintenance of all the structures.
  
• To represent Action Against Hunger for non-technical aspects on the country office related to logistics.
  

Management of Mission Security

• In charge of the information collection and context analysis in collaboration Security Advisor.
  
• To elaborate and submits the mission security plan to Security Advisor for review and approval.
  
• To follow-up the implementation of the security rules and procedures in the country office.
  Storage and transport management
  
• Responsible for the correct physical stock management (ensure proper storage conditions such as cleanliness, ventilation...report expiry dates…).
  
• Follow-up with special attention expiry date of drugs & food, and warn the concerned department two months before expiry date.
  
• Ensures that stock management follows kit log 3.5, and mainly that stock release orders, stock cards, stock follow up (SFU) and other documents and/or tools are used and are systematically up to date.
  
• Arrange deliveries to the departments/missions/program according to their needs.
  
• Ensure proper identification of all arrival/departure material (quantity, quality, and delivery).
  
• Prepare all cargo and shipping documents (delivery Note, packing list etc.) to be transported to the field and collect the documentation signed for reception from the field.
  
• Prepare and submit the monthly stock report by 5th of each month for to the Logistic Technical Advisor.
  
• Follow up weekly stocks and share and up to date stock report to all mission managers on weekly basis.
  

Requirements
About you……

• Min. BSc degree in Business Administration, Logistic or related studies.
  
• Basic knowledge of and interpretation of the Tanzanian Procurement, labour, taxation laws.
  
• Excellent analytical and writing skills.
  
• Problem Solver.
  
• Compatibility for both independent and team work.
  
• Persuasive and confident communicator, able to deal with senior colleagues throughout the organisation.
  
• Persistence and assertiveness combined with tact and diplomacy.
  
• 3 -5 years’ experience in similar position.
  
• Demonstrated flexibility and or adaptability.
  
• Excellent communication and interpersonal skills.
  
• Demonstrated experience and/or personal commitment to promoting gender equality within the humanitarian and/or development work.
  
• Good knowledge of IT applications including accounting software. Knowledge of SAGA will be an added advantage.
  
• Working experience in international humanitarian organization is desirable
  
• Ability to work in a remote/basic environment with limitations in terms of movement, etc.
  
• You are fluent in written & spoken English.
  
• You have the ability to explain complex concepts in straight-forward language.
  
• Your work style builds confidence with others, and you believe that every problem has a solution. It is the way we approach the problem that makes the difference.
  
• You are able to remain calm under pressure and can easily adapt to changing circumstances
  
• You are ready and willing to integrate into hard working and fun team that believes in doing ordinary things extraordinarily well.
  

Our Core values.

• In this position, you are expected to demonstrate Action Against Hunger-USA-USA’s five core competencies
  
• Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.
  
• Integrity-: we believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.
  
• Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.
  
• Excellence- we strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).
  
• Empowerment- we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.
  

Benefits
Action Against Hunger-USA values its employees and offers a comprehensive remuneration and benefits package. These include but are not limited to: -

• Health Insurance
  
• Paid annual leave (vacation)
  
• Training opportunities
  

For an all-inclusive list of benefits, check the Action Against Hunger-USA Website

Application Process.
Interested? Then apply for this position by clicking on the apply button. All applicants must upload a cover letter and an updated resume and both must be in the same language as this vacancy note. Closing date for applications: 6th of September 2018 5 PM EAT.

PLEASE NOTE THAT THIS POSITION IS OPEN TO TANZANIAN NATIONALS ONLY

We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.