Summary
Date Posted: Thursday, May 19, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
In the above context, UNDP wishes to engage the services of Logistics and Administrative Associate who will assume the responsibility and accountability of coordinating all operation related roles to include logistics, administrative, procurement and activities including undertaking basic financial management to ensure effective utilization of resources and facilities towards the attainment of set objectives on the project related to the implementation of the Tanzania Energy Efficiency Action Plan.

Duties and Responsibilities
• Management, focusing on achievement of the following results:
• Develop work plan for the admin/logistics team to ensure effective achievement of results;
• Supervise staff in the admin/logistics team and ensure that clear work plans are developed for all team members;
• Set up annual performance targets for all staff in the Admin/Logistics team and ensure that the targets are reviewed on a periodic basis.
• General administrative, focusing on achievement of the following results:
• Plan, prioritize and implement activities related to administrative needs;
• Ensure efficient, effective, responsive, transparent, and accountable provision of administrative services to support the Project team in the implementation of the activities;
• Coordinate and work together with procurement staff to get goods and services required for staff and maintenance of the office;
• Ensure a clean and healthy environment by ensuring proper maintenance of office premises;
• Ensure that the support staff perform their duties satisfactorily and provide them with adequate access to facilities and equipment they need to do their job properly;
• Perform as security focal point and ensure that all staff is updated on security measures and rules and regulations of UNDP;
• Maintain liaison and close working relationship with the UNDP CO and relevant Government project staff on all administrative issues;
• Ensure production and maintenance of up-to-date and accurate administrative records and reports including an organized filing system.
• Logistics management, focusing on achievement of the following results:
• Design and conduct logistics and supply needs assessment and prepares plans based on that;
• Ensure timely supply of fuel, stationary, minor IT equipment, and printing;
• Transport management, focusing on achievement of the following results;
• Review and update transportation needs of the Project Team and arrange vehicles including rental vehicles accordingly.
• Travel and event management and organization, focusing on achievement of the following results:
• Facilitate organizing events such as conferences, workshops, seminars, and meetings;
• Assist in obtaining a security clearance and organizing missions within and outside of Tanzania;
• Provide travel arrangements for national partners and project staff within and outside Tanzania.
• Capacity building and mentoring, focusing on achievement of the following results:
• Closely work with relevant staff in building their capacity in all areas related to administration and logistics management and support;
• Conduct training sessions for staff on corporate rules, regulations, and tools.

Core competencies
• Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline;
• Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements;
• Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback;
• Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible;
• Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident;
• Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships;
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
• Cross-Functional & Technical competencies
• Registry & correspondence management: Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives;
• Events management (including retreats, trainings, and meetings) Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
• Assets management: Maintain Asset Management Module in ATLAS, Asset Dashboard;
• Procurement management: The ability to acquire goods, services or works from an outside external source;
• Category management: Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency;
• Lease management: Ability to perform business case analysis to enter into an agreement with owners, governments and sister UN agencies, collect leasehold data for each location and maintain the global premises database; administer RFA;
• Data management: Knowledge of processing, storing, and validating procurement data.

Required Skills and Experience
• Secondary education with specialized certification.
• Bachelor’s Degree in Administration, Business Management, Logistics, Social Sciences, Public Administration, Business Administration, or any other related field is desirable but not a requirement.
• Experience

• Minimum 6 years (Secondary Education) or 3 years (bachelor’s degree) of progressively responsible experience in Administration, Business Management, Logistics, Social Sciences, Public Administration, Business Administration, or any other related field is required;
• Relevant practical experience in office management, business administration or any other related field;
• Specialized training in administration and logistics is an asset;
• Administrative and logistics management experience with the UN system is desirable;
• Experience in capacity development and knowledge transfer;
• Experience in the usage of computers and office software packages (MS Word, Excel etc) is required;
• Strong organizational and reporting skills.
• Language
• Fluency in both written and spoken English is required.
• Fluency in Swahili is an advantage.

Work Hours: 8

Experience in Months: 72

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/3743/?utm_medium=jobshare 

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