JOB DETAILS:


• Is responsible for pouch dispatch documentation, distribution of interoffice mail, incoming pouch, outgoing mail materials and overnight express services.
• Prepares tags to identify: destinations, dates, airline carrier, and correct pouch numbers, summary of enclosures for each destination.
• Estimates number of pouches. Prepares daily pouch log reflecting the number of pouches, weights, etc. for scheduled airlines destinations and airlines.
• Tracks the distribution of all mail as well as pouch service.
• Ensures that all items received through the incoming pouch for intra-shipment, outgoing pouch, and in outgoing mail units, are accurately recorded.
• Signs for valuable items to be shipped via pouch and outgoing mail unit, identifies and sorts items to be shipped by pouch, by mail or by contracted shippers.
• Ensures timely distribution of urgent mail.
• Delivers by hand, sensitive and urgent letters to embassies, government ministries, UN Agencies and NGOs, etc.
• Ensures timely distribution of conference documents.
• Receives all official, personal and confidential mail and packages, addressed to United Nations Mechanism for International Criminal Tribunal, delivers, and maintains accurate records.
• Receives certified mail, registered mail, express mail, mail from permanent missions, courier deliveries, and other personal mail; prepares log sheet and forwards to the appropriate offices.
• Assists unit supervisor to open and inspect items intended for dispatch to ensure that all are following pouch and mail regulations.
• Delivery and collection of travel document to Arusha Immigration office.
• Assist IRMCT staff in the registration at Tanzanian Revenue Authority and obtaining of Tax Identification numbers.
• Performs other ad hoc tasks as required.



Qualifications/ special skills:
High school diploma or equivalent.
Experience:
Minimum of two (2) years of responsible experience in handling mail, pouch registry operations or related area.

Language:
English and French are the working languages of the Mechanism. For the post advertised, fluency in oral and written English is required. Working knowledge of the other highly is desirable.