Summary
Date Posted: Friday, September 27 2024, Base Salary: Not Disclosed

JOB DETAILS:
Title: Medical Activity Manager
Duration: 12 months (Fixed Term Contract) – Full time position (100%)
Direct Reports: Project Medical Referent.
Location: Nduta Camp and Kibondo (Kigoma Region)

FOR NATIONAL STAFF ONLY
INTRODUCTION:
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Required Criteria:
Minimum Educational Qualification:
· Medical Doctor or Paramedical Degree. Desirable specialization or training in Tropi-cal Medicine or related studies.
· Must be registered and allowed to practise under Medical Council of Tanganyika.

Experience:
· Essential 2 year working experience in medical activities related jobs.
· Previous experience in MSF in the field is an added value.

Languages:
· Essential mission language: English and Swahili (Kirundi and/or French will be a plus.)

Objectives of the position:
Defining, coordinating and monitoring the medical activities under his/her responsibility according to MSF protocols, standards and procedures in order to ensure the delivery of quality medical care for pa-tients and their communities as well as to improve the health condition of the target population

Main Responsibilities:
• Coordinating, assessing and supervising the proper functioning of the medical activities (HIV, TB STIs, SGBV, etc.), according to MSF protocols, standards and procedures and through the correct compilation and analysis of medical data regarding patients’ health conditions.
• Participating in the definition of annual planning and budget for the project and in the follow up of the programs / project. Supervising and ensuring that medical activities objectives under his/her responsibility are achieved, reporting to the technical referent any problem arising in the service.
• Checking all administrative procedures related to patients’ follow-up (individual card filling, registers, paper exit, discharge, transfers …) are carried out correctly and according to MSF procedures.
• Ensuring an efficient pharmacy management and monitoring the rational use of them. In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating future needs. Preparing the medical orders needed to implement the medical activities under his/her responsibility, and identifying and reporting to the line manager, non-medical support needs (material, infrastructure, transport, etc.)
• Coordinating and monitoring the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves …). Participating in shifts and replaces a doctor, if necessary
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff under his/her responsibility in order to improve staff capabilities and to ensure both the sizing and the amount of knowledge required.
• Participating in the monthly reports according to guidelines (i.e. SitReps, medical statistical reports, etc.).

MSF Section/Context Specific Accountabilities:
• Participate in the Annual Planning of the Project:
• Engage in discussions and strategic planning with the Medical Team Leader (MTL) and relevant stakeholders to outline annual activities.
• Present and justify project needs using data and evidence, including health statistics and resource availability.
• Contribute to creating action plans and timelines, ensuring alignment with MSF protocols and standards.
• Administrative Procedures:
• Oversee staff health activities, ensuring timely submission of sick reports and updating the SOP for staff health sickness.
• Discuss long-term sick leaves with the MTL and administration, ensuring proper documentation and action.
• Report absentees and incidents timely, and participate in disciplinary hearings when required by HR.
• Manage and report staff-related incidents as per MSF guidelines.
• Pharmacy Management:
• Conduct regular rational prescription analysis in collaboration with the pharmacy and nursing team to ensure appropriate medication use.
• Communicate any practice or protocol changes to the pharmacy to ensure accurate stock monitoring.
• Participate in pharmacy meetings to address and resolve pharmacy management challenges promptly.
• Daily Working Plan of the Team:
• Prepare staff rosters timely, ensuring efficient staff allocation to different units for smooth medical operations.
• Work with the team to monitor and follow up on key medical activities such as ITFC, neonatology, POCUS, and SGBV.
• Follow up hospital activities daily, and assess important indicatory such as mortality rate, length of stay.
• Supervising HR Processes for Staff Development:
• Ensure staff objectives are updated and evaluations are conducted within agreed timeframes.
• Facilitate staff career development through internal and external training opportunities to enhance skills and competencies.
• Participate in Monthly Reports:
• Prepare comprehensive monthly medical situation analysis reports, highlighting key issues and progress.
• Prepare any other requested medical analysis reports for the MTL.
• Collaborate with health partners for outbreak disease surveillance and ensure smooth activities between primary and secondary healthcare services.

Main Competencies and and Knowledge:
• Essential computer literacy (word, excel and internet)

• Competencies Strategic Vision.
• Leadership.
• People Management and Development .
• Service Orientation.
• Teamwork and Cooperation.

Women, people living with disability or any persons feeling like being part of a minority is encouraged to apply.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested in applying for this job? Click here to submit your application now.

All interested candidates shall submit their motivation letter, CV and copy of relevant professional certificates not later than Friday October 4th 2024 at 4:00 pm, Please quote the job title on the email subject “MEDICAL ACTIVITY MANAGER MANAGER”

Important Note: All applicants must provide valid Tax Identification Number (TIN) information in their application. TIN is essential for employment with MSF.

The applications can also be sent to P.O.Box 83 or can also be submitted at MSF offices situated in Nduta Refugees Camp, Kibondo District or at Plot N° 74, House 22, UPOROTO Street, URSINO Estate South, Dar se Salaam.or at MSF office situated in Liwale, Lindi.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process have access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact msfch-tanzania-hrmanager@geneva.msf.org 

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