Summary
Date Posted: Monday, April 29 2024, Base Salary: Not Disclosed

JOB DETAILS:
Organizational Context and Scope
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Chief of Mission and the direct supervision of Resources Management Officer (RMO), the successful candidate will be responsible and accountable for implementing the following finance activities

Responsibilities and Accountabilities
1. Supervise and guide staff members in the Finance Unit by ensuring that duties and functions are carried-out in accordance with IOM regulations and policies.
2. Review all payments by ensuring that supporting documentation are verified payments through online banking system.
3. Train and support new PRISM Financial users in Finance Unit and any other relevant training in relation to financial guidelines and operations.
4. In coordination with RMO suggest improvements to existing internal controls in order to safeguard the Country Office’s financial assets.
5. Maintain Country Office’s bank balances and ensure that Country Office’s cash reserves are adequately replenished by preparing Country Office Funding Request from Treasury, Manila.
6. Coordinate and ensure Monthly Bank Reconciliation for all IOM Tanzania Bank accounts is performed and the clearance of any old pending items is done promptly.
7. Act as the Country Office focal point for monthly accounts closure and coordinate with Sub Office and other Finance staff to ensure Country Office’s monthly accounts closure is finalised within set timelines.
8. Review Monthly Accounting returns for completeness and obtain necessary approvals before dispatch to RAS, Manila.
9. Coordinate with Procurement Unit and respond to queries by Regional Accounting Support, Manila on monthly account and periodical Country Office checklist reviews.
10. Monitor and coordinate to ensure billing of staff for private use of IOM assets and subsequent recording in PRISM.
11. In Coordination with the RMO, prepare the Country Office’s projectization and regularly review to ensure common office costs are charged proportionally and to active projects.
12. Oversee and coordinate to ensure all financial records are filed, securely kept and are retrievable in compliance with IOM data protection rules and ensure disposal of documents procedure is strictly followed.
13. Review and follow up of all outstanding debtors/creditors items and to ensure that any outstanding items are investigated and cleared.
14. In co-ordination with RMO perform periodic cash counts including month end cash count and certify agreement with PRISM/FI postings.
15. Coordinate with the banks on any financial issues including negotiation of rate of exchange during Monthly Country Office funding period.
16. Act as focal point and coordinator of Finance issues for the Sub-Offices and ensure they have sufficient funds for Project activities.
17. Assist in budget preparation and project financial reviews.
18. Perform any other duties as may be assigned.

Required Qualifications and Experience
EDUCATION
• Two years of relevant working experience with Bachelor’s degree in Accounting or related field; or Master’s degree in Accounting or related field is required.
• Qualified CPA (K) or ACCA or its equivalent would be an added distinct advantage.

EXPERIENCE
• At least two years’ experience in other administrative functions such as logistics, procurement, finance or human resources.
• Prior experience in usage of SAP required.
• Prior work experience in an international organization an added advantage.

SKILLS
• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team of colleagues.
• Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.
• Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc)

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Number with 3 professional references and contacts to email address: tzvacancy@iom.int 

The vacancy is open for both internal and external Tanzanian nationals only. Only email applications will be considered.
PH Form
PH Form (MS Word)

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