Vacancy title:
Office Administrator

Jobs at:
Fintrac

Deadline of this Job:
30th October 2018

Duty Station:
Tanzania

Summary
Date Posted: 24th October 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

Fintrac, a leading US-based agriculture consulting firm with long-term programs in Africa, Asia and CentralAmerica, is seeking an Office Administrator for the 4-year, Feed the Future Tanzania Mboga na Matunda.

JOB DETAILS:

Responsibilities:
The Office Administrator is based at the USAID/Feed the Future Mboga na Matunda Morogoro office and reports directly to the HR & Administration Manager. In addition to the specific tasks stated below, he/she is expected to contribute fully as a program team member, conducting himself/herself in a proper manner at all times as a representative of the program, and is responsible for the safe-keeping and care of all program assets assigned to her/him. Specific responsibilities include, but are not limited to:

• Maintain staff calendar.
  
• Provide administrative support to staff.
  
• Supervise the Office Driver and Attendant.
  
• Provide logistical support for events and meetings, including travel and hotel arrangements as per Company policy.
  
• Identify and obtain quotes from vendors of goods and services in the region.
  
• Maintain a hospitable environment for guests visiting the office.
  
• Perform bookkeeping tasks under the direction of the Senior Accountant, including compilation of an office expense report.
  
• Procurement and management of supplier relationships such as the telephone company, internet provider, cleaner, and security staff.
  
• Manage proper filing system for incoming and outgoing mail and other organization documents as required to ensure efficient office operations.
  
• Support HR in recruitment efforts and orientation for local hires.
  
• Manage the Tech Fund inputs and maintain inventory control for all project assets in the office.
  
• Performing any other duties as may be assigned by the Management.
  

Key Qualifications & Characteristics:

• Bachelor degree in Business Administration, Public Administration, Social Sciences or other related field with 2 years’ work experience.
  
• Excellent organizational and management skills.
  
• Good communicator with an ability to work with people from different backgrounds.
  

Candidates should submit a CV and Cover letter . Deadline for submission is Tuesday October 30, 2018. Candidates from Morogoro are encouraged to apply and only shortlisted candidates will be contacted.
A client seeks to hire a qualified candidate for the position of an Office Administrator