Summary
Date Posted: Thursday, September 26, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Afya Women Group (AWG) is a registered Non-Governmental Organization founded in 1995 in Mufindi district to implement programmes aimed at improving the quality of life of Orphans and Vulnerable children (OVC) Most vulnerable children (MVC) and people living with HIV/AIDS (PLWHA) by providing support and care. The organization’s strategic plan focuses on four thematic areas: Capacity development, Stakeholder involvement, Resource mobilization and Service delivery. AWG believes that the responsibility to care for PLWHA, OVCs and MVCs is a collaborative effort involving families, community, government and stakeholders.

AWG has been receiving USAID funding from PACT for a five year project since 2016 implementing USAID Kizazi Kipya Project which aims at providing support and care to orphans and vulnerable children (OVC), most vulnerable children (MVC) and people living with HIV/AIDS (PLWHA) in Mufindi district (Mufindi district council and Mafinga Town council).

AWG employs competent, dynamic and self-driven individuals with strong technical knowledge and skills in implementing donor funded projects while ensuring plans for project and organization sustainability. AWG is now seeking Tanzania nationals to fill below positions for the USAID Kizazi Kipya Project: .

  • Monitor guests and inform appropriate employee regarding guest requests for department.
• Develop and manage office files and records and prepare file storage list to enable easy access to files.
• Ensure neat and clean front office area maintain effective environment both employees and customers.
• Maintain all office equipments such as copiers, fax machine and first aid kit to facilitate smooth office functioning.
• Provide external and internal support to electrician and maintain security.
• Helping organize and maintain office common areas
• Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication.
• Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.
• Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.
• Administer and distribute all magazines, newspapers and journals to appropriate staff or library.
• Work with vendors to repair equipment, maintain building and perform AC adjustments or light replacements.
• Monitor all incoming faxes and mail and distribute it to appropriate person, compile outgoing mail and involve messengers for mail distribution to external agencies.
• Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.
• Assist receptionist during lunch or any other breaks or absences and provide support to front desk operations in office.
• Prepare schedule for front desk relief team and use conference room for various listed purposes

Job Skills: Not Specified

Minimum Experience, Skills, and Qualifications
Required:
• Holder of a certificate in office operations
• At least three years’ relevant work experience in a relevant field and with a reputable organization preferably in an NGO setting
• Competence in Computer applications especially in Ms word, Ms excel, Power point, internet and other packages
• Integrity and professionalism
• Sense of confidentiality
• Excellent communication skills in English both written and verbally
• Proven report writing skills
• Excellent interpersonal skills
• A team player capable of working with multiple project partners and stakeholders
• Good problem-solving skills
• Good negotiation skills

Job Education Requirements: Degree

GENERAL CONDITIONS FOR APPLICANTS
• All applicants must be Citizens of Tanzania.
• Applicants must submit signed application letters.
• Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address, e-mail and telephone numbers; and indicating three reputable referees with their reliable contacts.
• Applicants should apply on the strength of the information given in this advertisement.
• Applicants must attach their certified copies of;
Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
Form IV and Form VI National Examination Certificates;
Birth certificate.
• Attaching copies of the following certificates is strictly not accepted
Form IV and form VI results slips;
Testimonials and all Partial transcripts..

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Job application procedure
  All applications must be addressed to:
Executive Director
Afya Women Group
Sabasaba Street
P.O BOX 69, MAFINGA
IRINGA – TANZANIA
Or via email to
Email: afyawomengroup1995@gmail.com
• Deadline for application is on 26th September, 2019 and;
• Only short listed candidates will be informed on a date for interview;
• Presentation of forged certificates and other information will necessitate to legal action.

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