Summary
Date Posted: Thursday, June 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Purpose of the role
• The role also focuses on providing assistance to Specialist HR systems to ensure HR systems duties are executed in line with organizational policies and practices. This is a non-management role dealing with the execution of HR functions but more on the management of employees' records. The role needs highest degree of confidentiality as it deals with employee's sensitive information.

Qualifications:
• Minimum: Diploma in Human Resources Management or related field of study .
GGML is an equal opportunity employer: Female candidates are highly encouraged to apply.

Experience:
• At least 1 year experience in Human Resources Management preferably in HR Information
systems

Main or key accountabilities:
• Ensure employees' records / data are updated by filing employees' documents/records into personal files
• Ensure all required documents exist in the employee' personal file for the new hire
• Open files for the new employees and assign a correct employee number before the same is filed into files cabinets
• Proper management of employees' personal files by ensure that all moved files are properly recorded in a dispatch book for tracking and follow up.
• Photocopying documents/ payroll inputs and assist Senior Human Resources Officer in distributing the same.
• Working in partnership with Document Controller to establish systems, processes, and procedures for electronic storage of employee's data and documents.
• Ensure confidentiality, privacy, and security of employees' data/records
• Deal with safety matters related to the department and the company including attending to weekly safety meetings.
• Assist Specialist - HR Systems in creating position in SAP/OM when there is no vacancy for hiring purpose.
• Assist OM Maintenance in SAP i.e relationship, cost centre, position, internal transfer/movement, and position substitution
• Assist the Specialist - HR Systems to ensure all documents related to internal transfers, substitutions and leaves are properly documented/ filed for future references
• Assist to ensure correct capturing of leave (leave validation) as applied by the employees and submit the same to Finance department for payment if it is paid leave.
• Assist in frequently cross checking WSR report and ensure that employees are assigned to the correct work schedule
• Relieve the Specialist - HR Systems whenever there is a need
• Assist in administering overtime payment to employees and address where is any deviation i.e overtime overpayment/underpayment

Additional requirements:
• Experience in HRIS or knowledge in IT will be advantageous.
• Physically, mentally fit and a hard worker.
• Must have good written and oral communication skills in both Swahili and English languages.

Work Hours: 8

Experience in Months: 12

Level of Education: Postgraduate Degree

Job application procedure

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