Summary
Date Posted: Monday, September 06, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
JOB TITLE: OPERATIONS MANAGER
JOB RESPONSIBILITIES
POSITION: PAID (1)

Business management and development (60%)
• Oversee daily operations of the organization and the complete scope of work supporting the organization’s mission and vision to surpass organizational goals
• Assist with strategic planning and organizational goal planning to generate improvements to existing programs and the Farm and Innovation Center and assist with development of new programs
• Utilize strategic planning to maintain high level functioning of the organization while remaining open to new opportunities
• Set comprehensive goals for performance and growth
• Make high-level decisions about strategies
• Oversee marketing initiatives and implementing better business practices
• Communicates circumstances and events of operations to officers and other appropriate people to keep all apprised
• Oversee financial performance and risk profile while ensuring that all of regulatory obligations are met
• Monitor invoices, money handling procedures, accounting, bill payment and bank processes
• Prepare timely and accurate financial performance reports
• Oversee the Organization’s fiscal activity, including budgeting, reporting, and auditing
• Ensure the timely submission of month-end financial and operational reviews
• Implement operating cost controls in the areas of staffing, supplies, purchased services, etc. and introduce tactical initiatives to address losses.
• Fixed asset management
• Assist with fundraising as needed
• Ensure maintenance and security of equipment and motor vehicles
• Complete market research to evaluate competitors and identify potential collaborators
• Create reports for senior management, government and the Board of Directors

Human Resources
• Using Jesus as an example, create a culture of excellence
• Mentor FFHC staff and volunteers to be Christlike and to identify and use their gifts and talents to further the organization’s mission and become all God created them to be
• Delegate responsibilities to build capacity in staff members
• Manage staff members
• Employ various initiatives to coach employees to optimize their capabilities
• Complete performance reviews in a prudent manner
• Ensure the organization is staffed with well-trained, quality, and engaged employees at all times; work closely with the executive management team to develop effective hiring, training, and compensation plans to retain our quality talent; and lead and mentor staff, engaging and empowering them to be successful in serving program beneficiaries and other stakeholders
• With the Country Director and US Executive Director, recruit, hire and train employees
• Ensure new staff completed required legal and company documents on the first day of work and that they abide by FFHC’s Code of Ethics
• Manage timesheets and payroll
• Manage and track annual leave, sick time and medical benefits
• Complete employee on boarding and training in collaboration with the Country Director

Policy and Procedures:
• Develop a method to review legal documents and ensure compliance with local and national policies, regulations, and laws in Tanzania
• Assure all legal and regulatory documents are filed and monitor compliance with laws and regulations
• Manage contract negotiations, contract review and statutory compliance
• Review current business strategies, plans and procedures, make recommendations for improvement working collaboratively with the Country Director and US Executive Director
• Develop and implement operational policies and procedures
• Design and implement business strategies to align execution with desired outcomes
• Assist in creating efficient internal processes, policies and procedures for the organization and ensure they are followed
• Establish policies and procedures that promote organizational culture and vision

Project management (20%)
• Oversee and manage special projects
• Oversee construction for the Farm and Innovation Center
• Assist with establishing and implementing annual plans for departments
• Oversee and improve use of technology in the organization including Basecamp
• Lead in expansion activities
• Manage the design and implementation of new programs and services in collaboration with the Country Director
• Assist Country Director in fundraising ventures
• Assist the Country Director in managing relationships with partners and vendors
• Execute project planning and project management skills at high level

Program evaluation (20%)
• Data analysis for program impact and evaluation using organization metrics
• Improve program evaluation methods
• Ensure quality metrics are achieved through community development best practices
• Ensure data collection and data accuracy
• Analyze organization processes to improve program impact, and staff performance and efficiency
• Assist with implementing program design improvements
• Oversight and management of the organization’s Family note web-based database, including data entry, records maintenance and information management
• Evaluate processes and make recommendations for improvement
• Evaluate impact of programs and make recommendations for improvement
• Monitor organization performance by measuring and analyzing results, initiating corrective actions, and minimizing the impact of variances

Required Education/Experience
• Desire to live and lead like Jesus (or Alignment with Food for His Children’s core values and beliefs)
• Bachelor's degree in Business Administration, Community Development, Nonprofit Management, Project Planning, Project Management, Accounting or other related field or equivalent work experience.
• Three to Five (3-5) years of experience as an Operations Manager or relevant role
• Three or more of the following describe you: strategic, achiever, problem solver, organized, analytical, strive for excellence
• Understanding of and experience with management, policy and compliance, Human Resources, and Finance
• Demonstrated competency in strategic planning and business development
• Excellent communication skills (written and verbal), time management and experience working with different cultures
• Experience managing organizational budget and bookkeeping
• Working knowledge of data analysis, performance/operation metrics, IT/Business infrastructure
• Proficient with computers and MS Office, and experience with software platforms like MS Office, Google docs, Basecamp, QuickBooks and database systems
• High attention to detail and critical thinker with excellent organizational skills; ability to prioritize and execute tasks and to manage multiple, high priority tasks

Preferred Skills & Experience
• Self-motivated, self-starter and have the desire and ability to successfully work independently and as a part of a team
• Strong service and work ethic, ability to meet deadlines, and the ability to contribute to the overall quality and direction of the ministry
• Experience in fundraising will be a plus as the organization relies on gifting to find its mission
• Established experience of evaluating, onboarding, training, supervising and motivating employees

Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 36

{module 312}

Job application procedure
If you are interested and meet these qualifications, please submit your cover letter and curriculum vitae with contact phone numbers, as well as names and contact information of three referees to:
PROGRAM MANAGER, FOOD FOR HIS CHILDREN INC P.O.BOX 172 KARATU –TANZANIA.
E-mail: jobs.FFHC@gmail.com 
Deadline for applications is 30th September,2021. Only Shortlisted candidates will be contacted.

All Jobs

QUICK ALERT SUBSCRIPTION

{module 316}