Summary
Date Posted: Tuesday, June 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Duties and Responsibilities:
• To type all general correspondences and confidential matters
• To keep records of events, appointments, dates of meetings, duty travels of the relevant office, and other work programs and provide information to the appropriate head of the office and staff as appropriate;
• To facilitate staff availability of files and documents for office functions;
• To deliver messages and information to the appropriate officers;
• To assist Personal Secretaries under her in the usage of office equipment and other facilities;
• To prepare letters/ minutes for invitation for the meetings;
• To prepare minutes for informing staff on the travel schedules of the Head;
• To receive visitors and observe customer care principles, ascertain the nature of the visitor’s business and relay information to the head;
• To make and confirm transport and hotel bookings for the head;
• To follow-up implementation of the directives of the Executives and Heads; and
• To perform any other duties as may be assigned by supervisors.

Qualifications and Experience:
• Holder of Certificate Secondary Education Examination (CSEE) with passes in English and Kiswahili plus Certificate in Secretarial Studies with passes in Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 80 words per minute.
• Candidate must have computer knowledge in MS- Word, MS- Excel, Internet, Email, MS- Publisher from recognized institutions.

Job Experience: No Requirements

Work Hours: 8

Level of Education: High School

Job application procedure
All applicants must be Citizens of Tanzania with an age not above 45 years of age except for those who are in Public Service;
Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
Applicants should apply on the strength of the information given in this advertisement;
Applicants must attach their certified copies of the following certificates:-
Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
Form IV and Form VI National Examination Certificates;
Professional Registration and Training Certificates from respective Registration or Regulatory Bodies, (where applicable); Birth certificate;
Attaching copies of the following certificates is strictly not accepted:-
Form IV and form VI results slips;
Testimonials and all Partial transcripts;
An applicant must upload recent Passport Size Photo in the Recruitment Portal;
An applicant employed in the Public Service should route his application letter through his respective employer;
An applicant who is retired from the Public Service for whatever reason should not apply;
An applicant should indicate three reputable referees with their reliable contacts;
Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA).
Professional certificates from foreign Universities and other training institutions should be verified by The Tanzania Commission for Universities (TCU) and National Council for Technical Education (NACTE); An applicant with special needs/case (disability) is supposed/advised to indicate;
A signed application letter should be written either in Swahili or English and Addressed to Secretary, Presidents Office, Public Service Recruitment Secretariat, P.O. Box 2320, Utumishi Building at University of Dodoma – Dr. Asha Rose Migiro Buildings - Dodoma.
Deadline for application is 16th June, 2022;
Only short listed candidates will be informed on a date for interview and; xvi. Presentation of forged certificates and other information will necessitate to legal action;
NOTE: All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz/ and not otherwise (This address also can be found at PSRS Website, Click ‘Recruitment Portal’)

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