Vacancy title:
Procurement Adviser

Jobs at:
Ministry of Finance and Planning

Deadline of this Job:
28th May, 2018

Duty Station:
Dar es Salaam, Tanzania

JOB DETAILS:
Ref.N0.EA..7/96/01/J/126

President`s Office, Public Service Recruitment Secretariat on behalf of the Ministry of Finance and Planning, invites qualified Tanzanians to fill 5 vacant posts as mentioned below;

INTRODUCTION:
MINISTRY OF FINANCE AND PLANNING
The Ministry of Finance and Planning manages the overall revenue, expenditure and financing of the Government of the United Republic of Tanzania and provides the Government with advice on the broad financial affairs of Tanzania in support oi the Government economic and social objectives.

The Ministry oversees budget preparation and execution. The Ministry monitors fiscal developments during the year and reports to Parliament. The Ministry also formulates and manages revenue policies and legislation that are presented to parliament. its responsibilities include preparing the Central Government budget; developing tax policy and legislation; managing Government borrowings on financial markets; determining expenditure allocations to different Government institutions; transferring central grants to local Government; developing regulatory policy for the country's financial sector in cooperation with the Bank of Tanzania and representing Tanzania within international financial institutions. The Ministry is also vitally concerned with the performance of the Tanzanian economy, international trade, monetary affairs and other aspects of the global economy that affect Tanzania’s domestic performance. Given the Ministry’s wide ranging advice and policy role, Ministry officials work closely with officials in other Ministries, agencies and departments to unsure that the Government overarching poverty reduction strategies are implemented and objectives attained.

The Government of Tanzania is implementing Phase V of the Public Finance Management Reforms Programme (PFMRP). The main objective of the programme is to support the achievements of national development goals by providing support to strengthen core public financial management systems and outcomes.

PROCUREMENT ADVISER-1 POST
Reports to: Programme Coordinator
Job Purpose: To ensure that all procurement activity under the programme complies with the Public Procurement Act and associated Regulations, provides value for money and is in compliance with the MGU
Supervision: Direct: None
indirect: None

DUTIES AND RESPQNSIBIUTIES

• Prepare, maintain and disseminate programme procurement procedures, processes and relevant documentation;
  
• Advise on technical issues relating to procurement;
  
• Coordinate preparation of Annual Procurement Plans (APP) under the programme;
  
• Monitor implementation of APPs and prepare periodic reports;
  
• Facilitate the application of relevant donor fund procurement processes and; procedures;
  
• Provide expertise to Procuring Entities (PEs) in implementing their procurement plans and budgets; ,
  
• Support the drawing up of contracts and agreements;
  
• Maintain the relevant records and update the APPs and associated records;
  
• Coordinate and undertake capacity building in preparation of procurement plans‘, Terms of Reference (ToRs), Bidding fiendering documents, evaluation of Bids! proposals, negotiation skills and contracts management; V
  
• Prepare, maintain and disseminate to stakeholders a list of procurement requiring “no objection” for all procurement under the programme; we
  
• Review specifications and indicative budget for procuring goods and services submitted by PEs for “no objection”;
  
• Prepare quarterly programme procurement execution reports;
  
• Advise programme management of any emerging issues or problems;
  
• Prepare an end of year report of performance against the APPs;
  
• Liaise with, and support external auditors and other programme reviewers; and ,
  
• Perform any other tasks reasonably assigned by the Head of the Secretariat

Main outputs:

• Programme procurement regulations, procedures and standard documents
  
• Procurement budget preparation guidelines and timetable
  
• Annual Procurement Plan
  
• Quarterly Procurement Reports
  
• Annual Review of Procurement Performance

Physical and Financial Assam:
Overall stewardship for funds used to procure goods and services

Special Conditions:

• Required to travel on a regular basis
  
• May have to work outside standard working hours

QUALIFICATION AND EXPERIENCE

• At least Post-Graduate qualification either in Procurement, Supply Chain Management or related field
  
• Must have At least five years’ experience in a similar procurement role
  
• Detailed familiarity with the application of Government of Tanzania Procurement Regulations
  
• Proven track record of working effectively at senior levels in government and the Development Partner community ~
  
• Knowledge and at least five years’ experience with World Bank procurement guidelines and procedures applicable in donor funded projects
  
• Conversant with preparation and ability to review procurement documents including TORs, Eol, RFP, Concept Notes, inception Reports and draft Contracts
  
• Good awareness of PFM concepts, requirements, practices and standards
  
• Computer literate in Microsoft Word, Excel and Power point

Person Specification:

• Excellent interpersonal and communication skills
  
• Able to work under own initiative and without supervision
  
• Excellent attention to detail
  
• Able to handle and organise multiple competing tasks
  
• Works well under pressure
  

REMUNERATJON
Attractive remuneration package

MODE OF EMPLOYMENT
Four (4) years contract.

Job application procedure

• All applicants must be Citizens of Tanzania of not less than 18 years of age;
  
• Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
  
• Applicants should apply on the strength of the information given in this advertisement;
  
• Applicants must attach their certified copies of the following certificates; Postgraduate/Degree/Advanced Diploma/Diploma/Certificates; Postgraduate/Degree/Advanced Diploma/Diploma transcripts; Form IV and Form VI National Examination Certificates; Birth certificate.
  
• Attaching copies of the following certificates is strictly not accepted Form IV and form VI results slips; Testimonials and all Partial transcripts.
  
• Applicants employed in the Public Service should route their application letters through their respective employers;
  
• Applicants who have/ were retired from the Public Service for whatever reason should not apply;
  
• Applicants should indicate three reputable referees with their reliable contacts; Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA) and National Council for Technical Education (NACTE); Certificates from Foreign Universities should be verified by The Tanzania Commission for Universities (TCU);
  
• Applicants with special needs/case (disability) are supposed/advised to indicate;
  
• A signed application letters should be written either in Swahili or English and Addressed to Secretary, Presidents Office, Public Service Recruitment Secretarial, 27 Bibi Till Mohammad Road, PO. Box 63100, Makiaba Complex, 11102 Dar Es Salaam.
  
• Deadline for application is 28th May, 2018 and;
  
• Only short listed candidates will be informed on a date for interview;
  
• Presentation of forged certificates and other information will necessitate to legal action;

NOTE: All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz and not otherwise (This address also can be found at PSRS Website, Click ‘Recruitment Portal’)

SECRETARY
PUBLIC SERVICE RECRUITMENT SECRETARIAT