Summary
Date Posted: Wednesday, September 13 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Objective
As Procurement Officer, you report to the Contracting Expert and you ensure for the account of Enabel good management of public procurement and of the control mechanisms, support to the development of tools (checklists, templates manuals…) and of related competences in order to successfully complete the public procurement and grant procedures for the interventions.

Responsabilities:
As expert/administrator in the public procurement domain
you will process dossiers that require specific public procurement expertise in order to ensure proper contractual management respecting deadlines, budget constraints and public procurement regulations
Manage the public procurement procedure from A to Z for contracts upward from 30,000 € for the various interventions and the Representations and ensure good progress thereof; o Analyse the initial
Advise the managing official in following up procurement contact performance and elaborate amendments, contract termination letters etc. in accordance with applicable legislation;
Determine if certain changes are acceptable;
• As expert adviser/coach in public procurement / Calls for Proposals domain you will advise internal clients of interventions and Representation to accompany the co-workers and help them achieve their operational objectives and develop their skills :
• Support the development of and supply to interventions the necessary tools for the proper management of public procurement contracts (templates, guidelines, checklists and other tools);
• Guide the projects in defining the steps of the procurement contract/call for proposals procedure, to establish a planning and to support them in all steps of the procedure;
• Support the elaboration of contract planning of interventions;
• Analyse, revise and complete the documents submitted at each stage of the contract process by the interventions:
• Advise and provide guidance on the choice of procedures adapted to the needs of the interventions for complex and less complex dossiers;
• Provide advice on the good management of contracts;
• Capitalise on good practices and disseminate that knowledge

As knowledge manager
you will identify and capitalise on knowledge to better share it and rationalise it in order to facilitate access of internal clients and in order to ensure adequate management of public procurement :
• Know applicable public procurement/grants legislation and study the regulatory framework and other documents regarding public procurement in accordance with Belgian legislation, EU and DG DEVCO regulations;
• Follow up and assimilate evolutions in legislation, doctrine and jurisprudence;
• Participate to specific training in the matter;
• Know the contractual framework of Enabel and remain informed, including on Enabel’s grant regulations;

As Controller
you will check and compare information and reports in order to guarantee that data are correct and of quality and that the procedure is regular:
• Ensure a priori checks and provide Notice of No Objection in accordance with the levels fixed by the internal control for public procurement of interventions whose management does not fall under the service centre;
• Ensure that contracts are permanently performed, in consultation with the technical officers, in order to adapt the contracts to needs and in view of strict budget management and to avoid business, legal and technical issues with the suppliers;

As Contact person for external parties
you will follow up the dossiers with external instances (Court of Audit, audits…) and guarantee good communication in order to guarantee good progress of dossiers:
• Write letters in the framework of the procedures, including the provision of explanations, whilst strictly respecting equal treatment of tenderers;
• Receive questions, answer them, or forward them to other competent persons;
• Maintain relations of trust with external companies whilst keeping independence of appreciation;
• Follow up remarks and questions of audits as well as the implementation of resulting recommendations/actions :
• Provide all supporting documents required in support of dossiers, in order of frequency;
• Inform the management of any remark or observation made by a controlling instance and propose an appropriate answer or an adaptation of the practices used if these are subject to criticism.

Your profile
• You are Tanzanian
• At least Bachelor (secondary education +3)

Required experience
• Min. 5 years in public procurement management in the public sector.
• An earlier professional experience with a (bilateral or multilateral) donor is an asset.
• An earlier professional experience in the domain of development is an asset.

Required skills
• Good knowledge of public procurement legislation.
• Excellent written and spoken English and Swahili
• Good knowledge of ICT applications
• Agile, flexible and cooperative.
• Applicants are also required to commit to the vision, mission, and values of Enabel, see for more information: Enabel


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

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