Summary
Date Posted: Thursday, May 19, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Managing the procurement and logistics functions of the Country Office including timely procurement of equipment, materials and services, and travel/transportation of the Country Office.

Main Function/Responsibilities
• Manage the procurement of equipment, supplies and other project materials in accordance with FHI 360 regulations.
• Manage the process of vendor selection, sole source determination, and quotation analysis to ensure that all procurement is timely and compliant with the policies and procedures of USAID and FHI 360.
• Ensure maintenance of complete documentation of procurements that includes all important records and documents relating to requisition, vendor selection, and purchase order approvals from FHI 360, USAID guidance, and Tanzania Government and Tax Authority exemptions
• Provide oversight for system for maintaining records of items purchased without VAT exemption, as required by FHI and USAID to document VAT amounts paid by the Country Office.
• Ensure service contracts, insurance policies for office property and leases are renewed in a timely manner in accordance with the contracting policies of FHI 360.
• Manage inventory of assets in collaboration with the Finance Department and in accordance with FHI360 and USAID regulations
• Manages the office vehicle fleet and ensures maintenance and timely fuel supply for all FHI360 vehicles.
• Supervises the effective storage and rational use of office equipment and supplies
• Establish, enhance and facilitate professional relations by:
• Fostering and maintaining good working relations with client counterparts including Project Directors, vendors and counterparts within GoT.
• Working closely and constructively with administration staff to maintain a clear information flow in a timely and synchronized manner.
• Maintaining records, including expenditure records and planning/developing database, formats for the unit to improve tracking, inventory and service efficiencies.
• Tracking client output indicators for procurement and logistics support.
• Preparing regular reports on status including making recommendations to Supervisor.
• Identifying issues related to the delivery of administration services and taking action to coordinate and resolve them appropriately.
• Performs any other duties as assigned by the Supervisor.

Minimum Requirements
• Bachelor’s Degree in Business Management/Administration, Commerce or related field with 3-5 yrs of relevant experience OR Advanced Diploma in Business, Procurement Management, Commerce or related field, plus 5-7 years relevant- experience
• Experience in procurement, cost accounting and a profound knowledge of materials management.
• Demonstrated success in managing complex procurement context.
• Excellent organizational skills and problem-solving skills.
• Strong oral and written communications skills.
• Strong interpersonal skills and interaction capabilities with all staff levels of the organization to resolve problem situations with tact and diplomacy.
• Demonstrated supervisory skills and leadership skills in supporting an operation team.
• Demonstrated effective negotiation skills; ability to establish price reasonableness and appropriate action in financial transactions.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://fhi.wd1.myworkdayjobs.com/en-US/FHI_360_External_Career_Portal/job/Procurement-and-Logistics-Officer_Requisition-2022200968/apply 

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