Summary
Date Posted: Thursday, September 29, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Duties and Responsibilities
• Organize project plans involving project staff and/or stakeholders in Katavi.
• Provide support to programmatic activities with guidance from Regional Program Manager, whilst ensuring timely delivery.
• Coordinate project training and meetings in Katavi region in collaboration with other program teams, including but not limited to training venue identification, and training facilities logistics arrangement.
• Organize, under the guidance of the Regional Manager, regular team meetings for planning and/or reviewing of project activities.
• Support development of activity budgets.
• Ensure all materials delivered to the regional office for project activities are distributed to sites accordingly.
• Coordinate, manage and order office supplies for the Katavi offices.
• Set up and maintain a filing system both electronic and hard copy for the project documents at the regional level.
• Compile and maintain an up-to-date inventory of all project reports and documents including monthly, and quarterly, activity reports and trip reports at the regional level.
• Establish and maintain a mini-resource center for the project, gathering and properly cataloging project information and other relevant resources.
• Develop and maintain asset registers for all project assets which are in Katavi and ensure timely maintenance of the assets.
• Ensure efficient and prompt operation of the reception and front office in general.
• Establish, update and maintain a contact list of project partners and ensure office communication is kept live.
• Supervise office attendants and ensure the office is clean all the time.
• Assist in setting up of office conference room and other logistics prior to meetings/training events and also arrange for refreshments as required.
• Verify staff claims forms before they are submitted to the account’s office for payments.
• Ensure availability and be the custodian of all institutional forms which are used for different activities.
• Provide word-processing and secretarial support to other units, such as scanning, photocopying and binding.
• Ensure proper usage and prompt replenishment of kitchen supplies and toiletries and request additional stocks as needed.
• Ensure that all incoming emails, calls, invoices and parcels are correctly posted and in a timely manner.
• Directs visitors, collaborators and other staff to the appropriate office or staff member.
• Undertake any other duties as may be assigned by a supervisor.

Qualification and Experience
• A diploma in Public Administration, Business Administration, Project management or equivalent qualification.
• Secretarial training and/or office management skills are highly desirable.
• At least two years of working experience in the same capacity.
• Experience working with NGOs and donor-funded projects will be an added advantage.

Skills and Competencies
• Excellent interpersonal and communication skills.
• High integrity and a sense of confidentiality.
• Be cooperative, hardworking, flexible & dependable.
• Excellent organizational skills.
• Proficiency in English and Swahili in both written and spoken.
• Excellent computer skills (including MS Word, and MS Excel).



Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
All candidates who meet the above job requirements should send their application letters together with their detailed curriculum vitae (CVs) showing contact addresses including email, telephone/cell phone numbers and copies of academic and professional certificates to the email address below.
All e-mail application subject lines should include: TECHNICAL OFFICER – MALARIA IN PREGNANCY (CLINICIAN) – TMSA. Only shortlisted applicants will be contacted for an interview.

Human Resources Manager
IFAKARA HEALTH INSTITUTE
#5 Ifakara Street Plot 463 Mikocheni
P.O. Box 78,373
Dar es Salaam, Tanzania
Email: recruitment@ihi.or.tz 
The deadline for this application is 23:59hrs on Tuesday, October 11th, 2022

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