Summary
Date Posted: Monday, November 07, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Responsibilities:
• Provide advanced administrative and logistical support to the formulation and management of WLER Project
• Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management;
• Review programme data from programmes/ projects for CO website;
• Identify sources, and gather and compile data and information for documents, guidelines, speeches and position papers.
• Provide advanced administrative support to the financial management of the WLER Project
• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Maintain internal expenditures control system; post transactions in Atlas;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Prepare and follow up of cost-recovery bills in Atlas.
• Provide advanced administrative support to the WLER Project
• Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Liaise with high level officials on administrative issues;
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
• Provide administrative support to Resource Mobilization
• Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
• Organize, compile and process information from donors, Country Office, and programme team, as inputs to various databases and documents.
• Facilitation of knowledge building and knowledge sharing
• Support synthesis of lessons learnt and best practices related to programme management and finance;
• Coordinate the organization of training for the office staff and partners on programme and operations related issues.

Key Performance Indicators
• Timely and accurate support to events, workshops, and missions;
• Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
• Timely recording of overall programme unit finances;
• Timely and accurate tracking of data for CO management and donor purposes;
• Quality maintenance of internal systems;
• Quality background and presentation materials.

Programme Associate – Women’s Leadership & Economic Rights Job Vacancy at UN Women
• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies
• Strong knowledge of programme management;
• Ability to create, edit, synthesize and present information in clear and presentable formats;
• Ability to administer and execute administrative processes and transactions;
• Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Excellent financial and budgeting skills;
• Excellent IT skills.

Education And Certification Required Skills and Experience
• Completion of secondary education required;
• Bachelor’s degree in Business or Public Administration is an asset.
• At least 7 years of progressively responsible experience in administration or programme management/support;
• Experience in working in a computer environment using multiple office software packages;
• Experience in the use of ATLAS is an asset;
• Experience of working in the UN System is an asset;
• Experience in supporting a team.
• Fluency in English and Kiswahili is required.

Work Hours: 8

Experience in Months: 60

Level of Education: Associate Degree

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