Request For Expression Of Interest: Provision Of Asset Coding Services Refference No: 000000581

East African Crude Oil Pipeline (EACOP) LTD (“EACOP LTD”) invites experienced and reputable companies or organizations to express their interest in undertaking the Provision of Asset Coding Services at the offices of the East African Crude Oil Pipeline (ECAOP) Project located at [insert list of offices (Regional offices)].

The EACOP Project involves the construction and operation of an underground and cross-border pipeline to transport crude oil from Lake Albert area in Uganda to eastern coast of Tanzania for export to international markets. The pipeline will run from Kabaale, Hoima District in Uganda to the Chongoleani peninsula in Tanga, Tanzania. The length of the pipeline is 1,443 km, of which 296km will be in Uganda and 1,147 km in Tanzania. In Tanzania the pipeline will traverse eight (8) regions comprising of Kagera, Geita, Shinyanga, Tabora, Singida, Dodoma, Manyara and Tanga, 27 administrative District Councils, and 231 Villages.

BRIEF DESCRIPTION OF THE SCOPE OF THE SERVICES:

The Scope of Services includes creation of a special bar code customized in EACOP needs, counting and insertion specific approved bar codes to each and every EACOP properties across the EACOP Offices in Tanzania. The service to be provided shall include.

• Physical verification to be carried out and reconciled to the existing asset register prior to insertion of bar codes creation of readable by Bar Code Readers (BCR) bar codes which should be readily visible from normal viewing point with following specifications;
• Material to be used: Very attractive .020″ anodized aluminium face stock.
• Use 3M 467 permanent pressure-resistant adhesive for rapid application and tamper evident.
• Label Copy; High quality, durable, able to withstand extreme weather conditions between 100C to 850C and are solvent resistant, thin, and flexible enough to conform to most surfaces.
• Colours: Black graphics on silver background.
• Sizes: 39mm x 13mm.
• Packaging: Delivered in sequential order, 100% no missing numbers.
• A requisite card reader should as well be provided.

• Asset Register number in barcode format to facilitate reading by the scanner.
• The word The East African Crude Oil Pipeline’ as displayed with the EACOP Logo.
• The asset tag should be alpha-numeric including a unique reference to the nature of the asset e.g. furniture, equipment etc.
• The asset tag should also include the location of the asset e.g. Dar es salaam Office.

MINIMUM REQUIREMENTS:

Companies expressing their interest are invited to document their request with:

• Proof of registration with the Tanzania Revenue Authority and Tax (TRA) Clearance Certificate for the latest year available.
• A copy of current official search report from the Business Registrations and Licensing Agency (BRELA).
• Valid certificate of incorporation and business license.
• Proof of registration with the EWURA Local Supplier Service Provider (LSSP) database, or a proof of application for registration at the time of submission of the response to this expression of interest is strongly recommended.
• Compliance with Local Content Regulations, 201 7 and Local Company definition.
• Brief description of experience, expertise and capacity to deliver the required scope of services.
• Provide financial statement for the previous financial year and proof of financial capability.
• Availability of Technical resources (CV and years of experience must be provided)
• Confirmation and recommendation letters from previously executed projects for the past 5 years.

Companies which have the ability, capacity and resources to implement the activities listed above should express their interest by sending together with the documents stated in the above section through an email to cft.tz@eacop.com (max. email size 20Mb) on or before 15:00 hours East African Time (EAT), on 29/08/2024 Email subject should be EOI 00000581- ASSET CODING SERVICES.Note: EACOP LTD will review and assess the documents provided by companies or organizations that have expressed interest in accordance with this EOI and conduct evaluations based on internal criteria to determine which companies or organizations will be included in the list of pre-qualified companies or organizations. Only the pre-qualified companies or organizations will receive, by signing a Non-Disclosure Agreement (NDA), an invitation to bid as a continuation of the call for tender process. EACOP LTD reserves the right at its sole discretion to make the decision to select or reject a company or organization and maintain its decision without having to give reasons to the company or organization concerned.