Summary
Date Posted: Tuesday, May 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Roles and Responsibilities
• Administration:
• Handling office/school administration work to ensure things across the school runs smoothly.
• Attending to customers (Parents and Visitors) business enquiries through physical reception, emails and phone calls.
• Accurately compile information and mail, in a timely manner, prepare year/term - end statements to parents. Drafting letters and other documents
• Prepare and coordinate for parent teachers meetings and other school events such as graduation in collaboration with head teacher and other staff and teachers.
• Managing diaries and making appointments
• Preparing and distributing papers and documents for meetings include minutes filling.
• Performing all routine secretary duties at school including typing, photocopying, printing, scanning, lamination, binding etc
• Typing school Examinations/documents on time as per teachers requirements.
• Ensure cleanness of School offices.
• Support head teacher to ensure support staff (Security, Cooker, Matron and Driver) perform their duties as required.
• Handling customer complains before reaching to management and ensure good customer service to parents
• Maintaining confidentiality of sensitive information
• Develop administration systems for the schools activities and people to function properly
• Support staff recruitment, recording of staff payments
• Ensure staff files and students files are filled well and properly kept
• Counsel students when needed.
• Resolve conflicts and other issues.
• Manage budgets, logistics and events or meetings.
• Handle scheduling, record-keeping and reporting.
• Ensure the school complies with relevant laws and regulations.
• Develop and run educational programs
• Manage School filling system
• Financial Management:
• Handling school finance and banking activities in collaboration with school management.
• Handling school fees recording, monitoring and follow up of payments periodically
• Plan school development/promotion activities in collaboration with school promotion coordinator in order to increase number of students.
• Advise management on how to increase school income.
• Develop financial systems for the school in collaboration with School Manager.
• Manage budgets and petty cash
• Supply Chain:
• Stock management of school items including, stationery, books, food materials and uniforms
• Prepare and processing Stores Requisition and Issue Note (SRIN) and Goods Received Notes (GRN) of school items including, stationery, books, food materials and uniforms.
• Ensuring prompt delivery of goods such as stationery, books, food materials and uniforms.
• Ensure smooth transportation of students to school in the morning.
• Ensure vehicle movement monitoring through vehicle log book filled by driver and ensure recordings are well kept to the files.
• Vehicle fuel monitoring as per vehicle routes schedules.
• Work with the driver to record and Monitor Vehicles maintenance schedule
• Develop supply chain systems for the school in collaboration with management.
• Manage procurement of school items

Qualifications and Skills:
• Preferred Advance diploma in Finance, Human Resources, Procurement or Business Administration. Bachelor Degree is an added advantage.
• Skills in Microsoft computer programs including excel, Word, power point, use of social media and internet
• Skills in administration, customer service and financial management.
• Team worker, hardworking, working independently.
• Fluent in English speaking, reading and writing.
• Have passion to work with children
• Report writing; daily, weekly, monthly and quarterly

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Send your Cover letter, CV, copy of certificates and 3 referees to ufalmeschools@gmail.com 

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