Summary
Date Posted: Friday, June 03, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Responsibilities and Duties:
• Administrative
• Recording morning meeting minutes
• License + legal requirements management (Business license, WMS certification for
• scale and calibration weight)
• Warehousing Induction for staff
• Maintaining overtime records for approval at the end of the month
• Casual labor management
• Scheduling (leave and other non-ops events… TBD)
• Operational logistics (light vehicles, cleaners, runners, pick-up and drop-off, courier
• services)
• Office supplies management (monthly orders and inventory management)
• Office pantry restocking (replenishing all pantry items including cutlery)
• Finance
• Processing supplier invoices and other expense requirements
• Petty cash management
• Assist with preparation of monthly throughput numbers
• Compiling and sharing shipment invoicing details with the accounts team
• Cargo Management
• Drafting Holding Certificates
• Assisting with filing and data entry management
• Auditing completeness of filed documents
• Exports
• Vessel booking
• Submission of shipping instructions
• VGM updates
• OBL issuing
• Consolidation and update of sea freight rates and terms (detention and demurrage)
• Communicating new bookings
• Misc.
• Ordering/Replenishing PPE and other operational equipment
• KPIs
• OBL issuance within 3 days of a vessel sailing
• Morning meeting minutes by 9:00 am every day
• Holding certificate issued within 6 hours of the request, drafted with an hour of the request
• New bookings communicated within 6 hours of receipt
• HSSEQ report sent on the last day of each month without fail

Qualifications:
• A minimum of Certificate or Diploma in any relevant discipline and/or equivalent vocational experience in Transport / Logistics service support
• Fluent English and Kiswahili
• IT Literacy
• Essential Skills:
• Clear communication skills ensuring clear and candid information is used
• Computer Literacy to effectively operate core Microsoft office programs and other online management systems
• Faultless administration skills ensuring procedures are being followed accurately.
• Problem-solving skills to ensure obstacles to progress are overcome
• Attention to Detail ensuring the right information is captured and communicated promptly.

Job Experience: No Requirements

Work Hours: 8

Level of Education: Postgraduate Degree

Job application procedure
To apply follow this link https://ajc.applytojob.com/apply/uyA14HPF4f/Sea-Freight-Ops-Admin-Assistant?source=Our%20Career%20Page%20Widget# 

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