Summary
Date Posted: Friday, June 03, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Provide a broad range of high level administrative/logistical and operations support to the Country Office/Projects and FHI360 Regional and Global offices.

Specific duties include:
• Responsible for the general administrative operations of the country office.
• Managing procurement of equipment, supplies and other materials per FHI360 policy and regulations.
• Overseeing the transport and logistics officer in ensuring the transportation needs of staff, consultants and visitors are effectively met.
• Ensuring service contracts, insurance policies for office property and leases are renewed in a timely manner in accordance with contracting policies of FHI 360.
• Coordinating the process of vendor selection, sole source determination, and quotation analysis to assure procurement is timely and compliant with the policies and procedures of USAID and FHI 360.
• Monitoring the billing of recurring systems including fuel payments, telephone, and office supplies to assure billing is timely and precise.
• Managing inventory of assets in collaboration with the Finance Department and in accordance with FHI360 and USAID regulations
• Supervising and ensuring the maintenance of complete official files of procurements, with all important records and documents relating to requisition and purchase order approvals from FHI360, USAID guidance, and Tanzania Government and Tax Authority exemptions.
• Maintaining records of items purchased (EFD receipts etc) to be used as support documents.
• In collaboration with Finance Officer-Grants facilitating utilization of tax reliefs available for FHI360
• Identifying issues related to the delivery of administration services and acting appropriately.

Minimum Requirements
• Bachelor’s Degree in in Business Management/Administration, Commerce, Procurement Management, or related field with 5-7 years of administration/ management experience, also knowledge and expert understanding of administrative policies, procedures, and practices; OR Master’s Degree and 3-5 years of relevant experience. Advanced Diploma with 7-9 years of relevant experience maybe considered.
• Exerience in procurement, cost accounting and a profound knowledge of materials management.
• Proven ability and skills to closely administer and manage work programs
• Ability to provide quality support services to the office
• Demonstrated success in managing complex procurement context.
• Excellent organizational skills and problem-solving skills.
• Strong interpersonal skills and interaction capabilities with all staff levels of the organization to resolve problem situations with tact and diplomacy.
• Demonstrated supervisory skills and leadership skills in supporting a team.
• Demonstrated effective negotiation skills.
• Computer literacy in Microsoft Office software, especially in Word & Excel.
• Commitment to the highest ethical and professional standards
• Demonstrated excellent fluency in verbal and written English and Kiswahili.
• Ability to function in a team environment

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://fhi.wd1.myworkdayjobs.com/en-US/FHI_360_External_Career_Portal/job/Senior-Administrative-Officer_Requisition-2022201032/apply 

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