Summary
Date Posted: Friday, March 07 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose:
The core responsibility of an Administrative Support Coordinator is to ensure the smooth and efficient operation of the office environment. This entails providing comprehensive administrative support, overseeing and facilitating daily tasks and processes, and maintaining a well-organized, productive work environment.

Responsibilities:
• Serving as the primary point of contact for external parties, managing communication channels such as phones and emails.
• Preparing monthly payroll, generating control numbers for statutory payments (NSSF, WCF, PAYE) and keep records accordingly.
• Organizing and tracking important documents, both electronically and physically, to ensure efficient record-keeping
• Maintaining a clean, well-organized office environment by overseeing supplies, coordinating maintenance, and ensuring equipment functionality
• Providing assistance to clients, customers, or visitors by addressing inquiries and directing them to the appropriate department.
• Ensuring adherence to office procedures and policies while identifying opportunities for improvement.
• Addressing day-to-day challenges and troubleshooting operational issues to enhance efficiency
• Managing expenditure receipts and generating monthly expenditure reports in line with budget policies.
• Handling residence permits for the bank’s representatives and assisting with logistical arrangements.
• Exercising discretion and maintaining confidentiality when dealing with sensitive information.
• Keeping attendance and annual leave record
• Perform other duties as required

Qualifications required:
• A minimum of Bachelor’s is required.
• Excellent command of English, both in writing and speaking
• Proficiency in Microsoft Office Package (Word, Excel, Power Point)
• Professional working experience with over three (3) years of proven expertise in administrative works, preferably in an international organization or NGO, ODA related agencies, government or foreign company would be an advantage

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
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Mode of Application:
Applications should include the following:
• Resume (indicating education background, relevant work experiences, computer skills etc.
• Copy of degree certificate, academic transcript (showing grades and GPA)
• One-Pager (Formats provided below)
Deadline: March 20th (Thursday) 16:00, 2025
*Applicants who wish to apply to our company must submit a one-pager in accordance with the form provided below (filename shall be unified as the “Applicant’s name_CV_One_Pager”). Please note that candidates who do not submit a one-pager form will be automatically DISQUALIFIED.
** Applicants who submit unverifiable work/academic experience, or if the work/academic experience cannot be verified through supplementary documents(submitted), the applicants/related experience will not be recognized.
*** The interview during the recruitment process can only be conducted IN PERSON (no-virtual meeting) at the time and location notified by the Employer, and it cannot be rescheduled without the Employer’s approval.
[One pager format]
• Name of the applicant :
• Highest Education (Bachelor’s, Master’s, etc) :
Graduated College / University :
College / University GPA (out of 5.0) :
If the grading scale is not out of 5.0, please convert it to a 5.0 scale proportionally
• Years of Experience working as Administrative related job :
* Only include the actual time worked, and the listed work experience must be verifiable through any means when requested
• Years of Experience working for an international organization or NGO, ODA related agencies, government or foreign company Foreign Companies :
* Only include the actual time worked, and the listed work experience must be verifiable through any means when requested
**Please be noted that No / Any change of the One pager format is allowed.


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