Summary
Date Posted: Friday, June 28, 2019 , Base Salary: Not Disclosed

JOB DETAILS:

Type: Full Time
Deadline: 24th July, 2019
Category: Procurement / Purchasing
Location: Dar-es-Salaam
Other Categories: Supply Chain, Health, Safety & Environment (HSE)
Job Level: Manager .

Roles and Responsibilities
• Application of the company's safety policy
• Personnel management of a compliment of more than 50 staff (permanent and contracted) in the Stores, Tires, Fuels and Procurement section, issues relating to staff recruitment, training, supervision and performance appraisal.
• Overseeing 3 operating branches in Tanzania (DSM, Geita and Mbeya)
• Management of Fuel stock tanks of total storage capacity of more than 700,000 liters per month and approximate throughput of about 8,400,000 liters per annum
• Management of Spares stock with approximately value of 750,000$
• Tires management, approximately 6,000 tires
• Planning and ordering Fuel, Tires and Spares oversea and local.
• Assisting in planning spares for company's Kenya team.
• Carry analysis and provide Metrix to show the performance of spares from different suppliers
• Budgeting and budget control for investment (CAPEX) for Stores and Procurement
• Involve in the Maintenance of company assets.
• Involve in the Internal and External Audits
• Set up and implementation of industry / group procedures and practices
Stores
• To make sure all stock supplies and inventories are well maintained.
• To ensure availability of spares through proper maintenance of inventories.
• To take inventories and stock of all items.
• To maintain stocks by implementing security systems and measures.
• To maintain the stores reputation by receiving good quality of items.
• To maintain inventory by implementing purchasing plans.
• To manage stock levels and make key decisions about stock control.
• To deal with staffing issues such as interviewing potential staff, conducting appraisals and performance reviews, as well as providing or organizing training and development.
• To respond workshop and operation complains.
• To received stock reports from all branches and make arrangements as per their requirements.
• To create code for new items.
Procurement and Supply
• Responsible for procurement activities in the company.
• To receive request, review request and approve purchase orders.
• Research for new products in the market and general commodity requirements.
• Consigning new products purchasing agreements, preparation of PO’s and how to maintain purchase records for future use.
• To plan every month purchasing of spares (Fast-moving items) and lubricants.
• To receive items stock from store keeper to know which items are missing and plan for procurement.
• To make follow up on the purchases of urgent items needed by workshop and mechanics and operation departments.
• To coordinate with clearing and forwarding team
• Management of supply planning, stocks management, export and transit logistics.
• Product procurement in liaison with AMO-Supply and PBPA to sustain demand and business growth
• Product price management
• Draw up contracts for various services with third party service providers
HSSE
• Application of Safety Managements Systems for all locations OSHA, FIRE and etc
• To be custodian for Health, Safety, Security and Environmental Policies and Procedures
• To ensure implementation of International standards and systems such as ISO & OHSAS
• Quality Control of products to be within Tanzania quality specifications as per TBS.
Integrity Management
• Ensures that integrity critical equipment is identified, inspected, tested
• Ensure that all the safety critical barriers have a maintenance plan
• Actively Participates in sites Technical Integrity reviews and Integrity Steering Committees
• Ensures the implementation of compensatory measures associated with degraded situations
Logistics
• Fuel transportation and stock management (storage, quality, movement planning, loss control)
• Tires transportation and stock management (storage, quality, movement planning, loss control)
• Optimize operating costs and make proposals of assets improvement (equipment maintenance, etc)
• Maintaining HSSE, KPI’s, procedures, stocks, losses, reliability, service and efficiency
• Transport rates negotiation, transport optimization
Maintenance
• Company’s assets maintenance in line with the budget
• Outsource service providers and contract preparation
• Contractor appointment and management
• Evaluate and monitor maintenance contractors
General Management
• Formulating and implementing Departments action plan
• Management of staff: social responsibility, recruitment, training, supervising and annual performance evaluation
• Prepare monthly reports on stores activities, ongoing projects and update projections for planned spares requirements and procurement.

Competencies
Teamwork and Collaboration
• Effectively engages individuals and groups in meaningful discussion
• Exhibits objectivity and openness to others' views
• Able to build morale and group commitments to goals and objectives
• Supports everyone's efforts to succeed
• Balances team and individual responsibilities
• Gives and welcomes feedback
• Contributes to building a positive team spirit
• Puts success of team above own interests.
Project Management
• Develops project plans;
• Coordinates projects;
• Communicates changes and progress;
• Completes projects on time and budget;
• Manages project team activities.
Analytical
• Synthesizes complex or diverse information;
• Collects and researches data;
• Uses intuition and experience to complement data;
• Designs work flows and procedures.
Planning/Organizing
• Prioritizes and plans work activities;
• Uses time efficiently;
• Plans for additional resources;
• Sets goals and objectives;
• Organizes or schedules other people and their tasks;
• Develops realistic action plans.
Problem Solving
• Identifies and resolves problems in a timely manner;
• Gathers and analyzes information skillfully;
• Develops alternative solutions;
• Works well in group problem solving situations;
• Uses reason even when dealing with emotional topics
Technical Skills
• Assesses own strengths and weaknesses;
• Pursues training and development opportunities;
• Strives to continuously build knowledge and skills;
• Shares expertise with others.
Judgment
• Displays willingness to make decisions;
• Exhibits sound and accurate judgment;
• Supports and explains reasoning for decisions;
• Includes appropriate people in decision-making process;
• Makes timely decisions.
Quality Management
• Looks for ways to improve and promote quality
• Demonstrates accuracy and thoroughness.
Adaptability
• Adapts to changes in the work environment;
• Manages competing demands;
• Changes approach or method to best fit the situation;
• Able to deal with frequent change, delays, or unexpected events.
Communication Skills
Verbal / Nonverbal
• Convey easily and quickly any message;
• Speaks clearly and persuasively in positive or negative situations;
• listens attentively and seeks clarification;
• Responds well to questions;
• Maintain professional nonverbal communication analogous to situation
Written
• Writes clearly and informatively with a high level of sophistication;
• Varies writing style to meet needs;
• Presents numerical data effectively;
• Able to read and interpret complex written information
Presentation
• Presents clearly and informatively, easily maintaining audience attention and responding to audience needs;
• Able to facilitate discussion, progress effectively, and manage audience as needed
Computer Skills
• Proficient in all Microsoft Office Programs including, but not limited to: MS Word, MS Excel, MS Outlook, Power Point, Access.
• ERP experience: knowledge of SAP will be an added Advantage

Qualifications
• Degree in Business, Commerce, Logistics, Procurement, Supply chain management, Oil and Gas, Petrochemical, and/or Computer Science is required.
• 10+ years of Stores Management in Transport, Logistics, Manufacturing, Mining and/or Construction Industry is required.

Job Education Requirements: Degree in Business

Job Experience Requirements: 10+ years

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Job application procedure
To apply visit http://empowerjobstz.com/jobs/excerpt/1481  

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