Summary
Date Posted: Monday, May 08 2023, Base Salary: Not Disclosed

JOB DETAILS:

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.

For every child, a champion
Under the general supervision of the Supply and Logistic officer, the Procurement Assistant is expected to perform all procurement duties including planning, sourcing, procurement, contracting, monitoring of supplies, services, document filling, management of vendor database and on time payment to vendors.
The incumbent is expected to work closely with programmes in defining supply interventions to meet programmatic needs and achieve results for children.
Furthermore, the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses, along with effective partners to support supply activities

KEY FUNCTIONS, ACCOUNTABILITIES, AND RELATED DUTIES/ TASK
• Support the procurement process to ensure timely, cost-effective, and adequate delivery of commodities and services to support operational and programme needs
• Manage tender processes and assist in the preparation of proposals for award of contracts to the relevant vendors
• Monitor progress of local, offshore and/or regional procurement and take action to ensure timely delivery and customs clearance of supplies entering the country (when applicable) and keep program /partners informed on the progress.
• The incumbent is also expected to ensure the goods are delivered to the Implementing partner and the goods are handed over in the system.
• Support the office in the establishment of Long-Term Agreements for goods and services frequently used by the Tanzania country office and other UN agencies
• Ensure proper maintenance of supply and procurement records (electronic and manual information database is updated)
• Follow with vendor for submission of ( Good Received Note) GRNs when applicable and invoice to ensure contracts and purchase order are paid in a timely manner.
• Ensure that the vendor database is updated accordingly and implement appropriate vendor management practices e.g., supply performance reviews
• Analyze the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process ( End user feedback report)
• In collaboration with the supervisor analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children
• In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of Annual supply plans for Goods and Services
• In collaboration with supervisor support the Government and Implementing Partner in providing Procurement services of vaccines, medicines and other medical requirements requested to be procured on behalf of UNICEF

To qualify as an advocate for every child you will have…
• Completion of secondary school education is required with certificates in business administration, supply chain management, procurement and logistics shall be considered as an advantage.
• A minimum of 6 years of professional work experience in supply chain/logistic/ operation management is required
• Relevant experience in a UN system agency or international organization is considered as an asset
• Fluency in English and local language (Kiswahili) is required.

For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…
• Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
• During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
• UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
• We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
• UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable females are encouraged to apply.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.




Work Hours: 8

Experience in Months: 60

Level of Education: High School

Job application procedure

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