Tender for Repair and Maintenance of Condom Vending Machines at STEPS Tanzania

Advert Reference #: STT/GF/RFP/2025/001

Supplier Type: Company

Location: Open Sourcing

Application Deadline: 14th February 2025 (23:59 Hours EAT)

Engagement Type: Vendor

Issue Date: 11th January 2025

Introduction on STEPS Tanzania

STEPS Tanzania is a Non-Governmental Organization established in 2017 and officially registered in November 2019 by the Registrar of NGOs under registration number 00/NGO/R/0810, in accordance with the Non-Governmental Organizations Act No. 24 of 2002. STEPS Tanzania is a Health and Social Justice Organization committed to ensuring healthcare, education, and community development are human rights for all, particularly for marginalized populations.

STEPS Tanzania Headquarters are located in Makumbusho, Mkole Street, House No. 27, Kinondoni, Dar es Salaam.

Postal Address: P.O. Box 33307, Dar es Salaam, Tanzania.

About the Tender

STEPS Tanzania invites eligible and qualified vendors to submit proposals for the repair and maintenance of condom vending machines across ten (10) regions in Tanzania: Dodoma, Manyara, Morogoro, Singida, Tabora, Arusha, Kilimanjaro, Njombe, Shinyanga, Simiyu, and Tanga.

Interested and qualified vendors should submit their applications to the Executive Director, STEPS Tanzania, via email procurement@steps.or.tz and cc to the info@steps.or.tz  no later than 14th February 2025 (23:59 EAT).

Application Requirements

The application should include the following:

1. Letter of Intent – Outlining the company’s relevant experience and explaining why it is the most suitable candidate for the assignment.
2. Company Profile – Showcasing organizational capacity, technical expertise, and past experience in similar projects.
3. Legal and Tax Compliance Documents – Including valid business registration certificates, TIN and VAT certificates, and latest tax clearance certificates.
4. Past Performance Evidence – Attach at least three (3) references from previous clients for similar repair and maintenance work.
5. Financial Capacity Statement – Provide audited financial statements for the last two years or bank statements demonstrating financial capability.
6. Compliance with Procurement Policies – Confirm adherence to NGO and government procurement regulations, including ethical sourcing, fair labor practices, and anti-corruption measures.

Additional Requirements

• Vendors must demonstrate their ability to provide timely and reliable maintenance services across the specified regions.
• Preference will be given to suppliers with prior experience working with health-related NGOs or government health programs.
• Selected vendors will be required to sign a Service Level Agreement (SLA) outlining key deliverables, timelines, and performance expectations.

Please note: Only shortlisted vendors will receive formal Requests for Quotation (RFQs).