Summary
Date Posted: Thursday, June 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Purpose of the role:
• The role focuses on ensuring that all HR systems (SAP PA Module) duties are executed in line with organizational policies and practices. This is a non-management role aim at assisting Senior Officer - Human Resources in executing HR systems functions. The role requires the highest degree of confidentiality as it deals with employee's sensitive information.

Qualifications:
• Minimum: Advance Diploma/Degree in Human Resources Management or related field.
• GGML is an equal opportunity employer: Female candidates are highly encouraged to apply.

Experience:
• At least 2 years working experience, preferably in Human Resources Information Systems.

Main or key accountabilities:
• Draft a variety of employment documents i.e., offers and contract of employment
• Handle and ensure proper onboarding of new employees including coordinating pre-employment medical examination, transportation, and accommodation.
• Ensure new employees are passing through all mandatory procedures including medical examination and inductions
• Draft of various letters i.e., confirmation and introduction letters
• Ensure timely issuing of ID numbers for contractors for electronic cards processing
• Correctly capture of employees' dependents into SAP and working closely with Specialist 1 – HR Systems to ensure employees' dependents data are correct.
• Liaise with departmental HR/HOD's to resolve or seek clarity on various HR systems issues.
• Assist in managing employee separations including completing clearance forms and preparation of certificates of services.
• Respond to day-to-day queries from employees' e.g., leave balance, etc.
• Extract reports from the system and distribute to various stakeholders whenever asked without compromising confidentiality
• Process all monthly payroll inputs and assist SHRO in submitting payroll inputs to Finance department/payroll section for payment.
• Facilitate approval of bank loans through DocuSign for eligible employees.
• Work with Specialist - HR Systems in addressing various OM and Master data queries.
• Ensure HR data integrity both in the system and physical files
• Obtain approvals on a variety employment document using DocuSign digital system.
• Manage and provide DocuSign training / coaching to nominated employees whenever a need arises.
• . Relieve SHRO and Specialist - HR Systems whenever a need arises.
• Deal with safety matters including attending weekly safety meeting and reporting hazards
• Check and identify any abnormalities in the employment documents and report the same to SHRO for action.
• Integrate HR functions into the systems efficiently.

Additional requirements:
• Computer literacy
• Good Communication and interpersonal skills
• Self-motivated and energetic
• Knowledge of HR Functions and HRIS

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
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