Summary
Date Posted: Thursday, April 18 2024, Base Salary: Not Disclosed

JOB DETAILS:
MAIN RESPONSIBILITIES
The Logistics Manager is in charge of:
• Support the Logistics team for implementation of the base (Guesthouse/Office)
• Follow-up the logistics activities to facilitate the operational part of the project with the resources, procedures and tools defined with the Admin and Logistics Coordinator (LADCO)

WORKING RELATIONSHIPS
Hierarchical link: Admin and Logistics Coordinator
Functional link: Admin and Logistics Coordinator
Team under his/her direct supervision: Logistics Assistant

ROLES
1. Supply for the implementation of the base and the program
• Ensure the follow-up of the supply for the base and the project: reception of orders, selection of the procedures needed, purchasing, packaging, organizing transport and delivery.
• Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
• Supervise the preparation of purchasing documents and draft the contracts
• Select suppliers and negotiate prices, deadlines, and delivery methods
• Supervise purchasing, ensuring that approval rules and procedures are observed
• Ensure that purchasing documents are complete and archived in keeping with MDM procedures
• Regularized all purchases files (signature to have, derogation letter…)
• Update of price lists and supplier files
• Update the purchase follow-up tools

2. Vehicle Fleet Management
• Supervise the team of drivers, including scheduling, in line with MDM HR policies
• Supervise the planning and execution of maintenance and repair work on mission vehicles
• Establish vehicle movement schedules
• Ensure that drivers are aware of their obligation to adhere to MDM safety rules and procedures
• Check that vehicle logbooks are in place and are used correctly

3. Equipment & Asset management
• Ensure tagging of assets is done
• Ensuring proper repairs and maintenance of equipments and assets
• Organizing for disposal of obsolete equipments and assets using the recommended procedure
• Proper record keeping of all organizational equipments and assets.
• Ensure the equipments and assets register is well maintained and updated
• Follow up on incident reports for damaged or lost equipment and assets.

4. Compound and facility management (office, Guesthouse)
• Ensuring safety of our staff within the compounds i.e., hazard free working environment
• Ensure firefighting equipment’s are placed on strategic positions
• Ensure clear accessibility to all areas of concern within the compounds
• Ensuring that we have lights, water and other compound necessities all through
• Conducting random checks within our compounds in the mornings and evenings

5. IT & Communication
• Ensure there is stable and reliable internet

6.Team management
• Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up
• Provide technical support to the logistics team and if needed, training sessions

7. Reports
• Mission Request Follow up to be shared to Logistics Coordinator
• Stocks/ inventory reports to be shared to Logistics Coordinator
• Equipment and Asset reports to be shared to Logistics Coordinator
• Fleet and generator reports to be shared to Logistics Coordinator
• Monthly narrative to be shared to Logistics Coordinator

The list of missions is not exhaustive and may be changed to reflect developments and specific needs.

SKILLS REQUIRED
Training & Experience
• University Degree
• At least 3 years of professional experience in Logistics
• At least 2 previous experiences with an INGO is required
• Experience in fleet management, supply chain and stock
• Experience dealing with suppliers and following procurement procedures

Skills
• Excellent organizational skills
• Ability to work quickly, under pressure, with short deadlines
• Negotiation skills
• Flexibility, Reactivity, anticipation, and adaptability
• Respectful and integrity
• Able to work and live in specific security context

Hard skills
• IT
• Languages : English and Swahili are mandatory (oral and Written)


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure


Apply to partnership-officer.tanzania@medecinsdumonde.net 



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