TENDER NO: ADP/ACHIEVE/2022/01
TENDER NO: ADP/ACHIEVE/2022/01
TERMS OF REFERENCE: Supply of Educational Subsidies for Primary School Girls Introduction
ADP-Mbozi is a registered national NGO on 10th October 2005 under section 11(3) Act No. 24 of 2002. Originally registered under the Trustees Incorporation Ordinance Cap. 375 on 29th November 1995 with registration number 1639. Since then, the Organization has grown in terms of interventions and coverage.
ADP Mbozi aims to be a leader in facilitating socio-economic empowerment of marginalized rural and urban communities in Tanzania through community empowerment on HIV prevention, impact mitigation, gender and good governance; promotion of improved agriculture production and food utilization, entrepreneurship and market development, and addressing challenges of environment.
The Adolescents and Children HIV Incidence Reduction, Empowerment and Virus Elimination project, or ACHIEVE, is a five-year global effort to reach and sustain HIV epidemic control among pregnant and breastfeeding women, adolescents, infants, and children. The project is funded by the President's Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID) and implemented by a Pact-led consortium of top global HIV/AIDS partners, including Palladium, No Means No Worldwide, and WI-HER.
ADP Mbozi through ACHIEVE project will provide educational subsidies comprised of School bags, Mathematical sets, Pens, Pencils, and A4 Exercise books for 15,680 adolescent girls aged 10-14. In Mbozi DC, Momba DC, Tunduma TC Mbarali DC, Mbeya CC and Kyela DC. This aims to promote a safe and conducive learning environment for girls in primary schools.
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Objective of the Assignment
The overall objective of this assignment is to procure educational subsidies comprised of School bags, Mathematical sets, Pens, Pencils, and A4 Exercise books for 15,680 adolescent girls aged 10-14 school bags, mathematical sets to Children aged 9 – 14 to ensure retention and completion of primary and secondary education available in Mbozi DC, Momba DC, Tunduma TC Mbarali DC, Mbeya CC and Kyela DC.
No. |
Item |
Specification |
Quantity |
Expected Delivery Time |
1. |
Small School Bag |
Small Backpack – waterproof (22cm by 35cm) |
15,680 |
Three weeks |
Exercise books |
A4 Exercise books (80-100 pages) |
78,400 |
Three weeks |
|
Pens |
Type: Ballpen. Material: Plastic. Color: Blue / Black. |
78,400 |
Three weeks |
|
Pencils |
621HBPencil, Material: Wood Superior HB bonded lead resists breakage Clear and sharp writing |
78,400 |
Three weeks |
|
Mathematical Set |
Mathematical set (includes the ruler, rubber, sharpener, dividers, protractor, set square, 55. compass, ellipsograph, T-square |
15,680 |
Three weeks |
Distribution Information:
All items will be distributed to ADP Mbozi head office located at Vwawa –Songwe region.
Scope of Work
The specific scope of work includes but should not be limited to the following:
1. Interested vendors will visit ADP MBozi head office to see samples of the backpacks before submitting quotes. Shortlisted vendors will be required to submit at least two samples of backpacks and provide assurance that the samples provided will meet the quantity of bags needed by ADP Mbozi.
2. ADP Mbozi will review the samples submitted by the vendors regarding the samples ADP Mbozi shared with the vendors and select the best vendor.
3. Selected vendors will print ART Calendar and procure education subsides a kit (containing: School bag, Mathematical set, Pens, Pencils, Eraser, and A4 Exercise books).
4. The vendor will distribute educational subsidies to ADP Mbozi HQ Office.
5. The vendor will submit supporting documents proving delivery of education subsides to ADP Mbozi.
Timeframe
This assignment is expected to be conducted in the period of three weeks from the date of issuing the contract.
Reporting
The Supplier will report to Program Manager and technical adviser (CMO and M&E).
Submission Instructions.
Interested dealers must submit the following information to ADP Mbozi.:
NB: Only shortlisted vendors will be required to submit samples.
Eligibility
Evaluation Criteria:
Interested, eligible dealers/vendors should deliver their bids in a closed and sealed envelopes to: The Tender Committee
ADP MBozi P.O. Box 204 Mbozi, Songwe
All quotes must be in Tanzanian Shillings and enclosed in a plain sealed envelope.
The deadline for proposal submission will be 14 December 2022, 10:10 AM , and ADP Mbozi will open the bids on 14 December 2022 11:00 AM in the presence of bidder's representatives who choose to attend. The present Bidders' representatives shall sign a register evidencing their attendance.
Please Note
Subject |
Criteria |
Documents submission requirements |
Legal status |
The vendor is a legally registered entity |
Certificate of Registration or Certificate of Incorporation Valid Business License TIN Certificate VAT Certificate TAX Clearance Certificate Issued in 2022 |
Certificates and Licenses (If Applicable) |
▪ Duly authorized to act as Agent on behalf of the building owner, or Power of Attorney, if the bidder is not a building owner. ▪ Official appointment as a local representative if Bidder is submitting a Bid on behalf of an entity located outside the country. ▪ Manufacturer authorization certificate for the quoted item/s. |
Joint Venture (JV) Agreement (If Applicable) Patent Registration Certificates (If Applicable) |
Litigation History |
No consistent history of court/arbitral award decisions against the Bidder for the last three years. |
Certificate No litigation |
Previous Experience |
Minimum 3 years of relevant experience. |
Company profile must be attached. |
Minimum two contracts of similar value, nature, and complexity implemented over the last three years. |
Evidence of Contracts/PO/Awards |
|
Financial Standing |
Bidder must demonstrate the current soundness of its financial standing and indicate its prospective long-term profitability. |
Audited Financial Statements for last 2 Years |
Detailed Technical and Financial Evaluation The technical and financial parts will be evaluated on a merit point/scores system Format of Technical Bid (Weight = 60%)
All Vendors who will score equal to or above the total average score will be selected for the next stage. The Bidder's Bid should be organized to follow this format of the Technical Bid. When the bidder is presented with a requirement or asked to use a specific approach, it must state its acceptance and describe how it intends to comply with the requirements. Where a descriptive response is requested, failure to provide the same will be viewed as nonresponsive.
SECTION 1. Bidder's qualification, capacity, and expertise
1.1 General organizational capability likely to affect implementation: management structure, project management controls, and the extent to which any work would be subcontracted (if so, provide details).
Support Document Needed: Updated Organizational Structure
1.2 Relevance of specialized knowledge and experience on similar engagements done in the region/country.
Support Document Needed: A clear methodology of how the vendor will successfully deliver the required quantities per the specifications. The lead time MUST be indicated.
SECTION 2: Scope of Supply, Technical Specifications, and Related Services
This section should demonstrate the Bidder's responsiveness to the specification by identifying the specific components proposed, addressing the requirements, as specified, point by point, providing a detailed description of the essential performance characteristics proposed, and demonstrating how the proposed bid meets or exceeds the requirements/specifications. All important aspects should be addressed in sufficient detail.
2.1 Conformity of goods to be supplied if they meet technical specifications provided. Support Document:
SECTION 3: Financial Capacity Evaluation (Weight = 40%)
Bidders must attach copies of two (2) consecutive years of current audited financial statements (balance sheets, cash flow statements, profit and loss statements including all related notes, etc.) for the years required above, complying with the following condition:
Quotation Cover Sheet
Support Document: A quotation cover sheet in Tanzania Shillings. Price comparison shall be based on the landed price, including applicable taxes, transportation, insurance, and the total cost of ownership (including spare parts, insurance, and the total cost of ownership (including spare parts, consumption, installation, commissioning, training, special packaging, etc., where applicable.
TENDER NO: ADP/ACHIEVE/2022/01 TERMS OF REFERENCE
Supply of Educational Subsidies for Primary School Girls Introduction
ADP-Mbozi is a registered national NGO on 10th October 2005 under section 11(3) Act No. 24 of 2002. Originally registered under the Trustees Incorporation Ordinance Cap. 375 on 29th November 1995 with registration number 1639. Since then, the Organization has grown in terms of interventions and coverage.
ADP Mbozi aims to be a leader in facilitating socio-economic empowerment of marginalized rural and urban communities in Tanzania through community empowerment on HIV prevention, impact mitigation, gender and good governance; promotion of improved agriculture production and food utilization, entrepreneurship and market development, and addressing challenges of environment.
The Adolescents and Children HIV Incidence Reduction, Empowerment and Virus Elimination project, or ACHIEVE, is a five-year global effort to reach and sustain HIV epidemic control among pregnant and breastfeeding women, adolescents, infants, and children. The project is funded by the President's Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID) and implemented by a Pact-led consortium of top global HIV/AIDS partners, including Palladium, No Means No Worldwide, and WI-HER.
ADP Mbozi through ACHIEVE project will provide educational subsidies comprised of School bags, Mathematical sets, Pens, Pencils, and A4 Exercise books for 15,680 adolescent girls aged 10-14. In Mbozi DC, Momba DC, Tunduma TC Mbarali DC, Mbeya CC and Kyela DC. This aims to promote a safe and conducive learning environment for girls in primary schools.
Objective of the Assignment
The overall objective of this assignment is to procure educational subsidies comprised of School bags, Mathematical sets, Pens, Pencils, and A4 Exercise books for 15,680 adolescent girls aged 10-14 school bags, mathematical sets to Children aged 9 – 14 to ensure retention and completion of primary and secondary education available in Mbozi DC, Momba DC, Tunduma TC Mbarali DC, Mbeya CC and Kyela DC.
No. |
Item |
Specification |
Quantity |
Expected Delivery Time |
1. |
Small School Bag |
Small Backpack – waterproof (22cm by 35cm) |
15,680 |
Three weeks |
Exercise books |
A4 Exercise books (80-100 pages) |
78,400 |
Three weeks |
|
Pens |
Type: Ballpen. Material: Plastic. Color: Blue / Black. |
78,400 |
Three weeks |
|
Pencils |
621HBPencil, Material: Wood Superior HB bonded lead resists breakage Clear and sharp writing |
78,400 |
Three weeks |
|
Mathematical Set |
Mathematical set (includes the ruler, rubber, sharpener, dividers, protractor, set square, 55. compass, ellipsograph, T-square |
15,680 |
Three weeks |
Distribution Information:
All items will be distributed to ADP Mbozi head office located at Vwawa –Songwe region.
Scope of Work
The specific scope of work includes but should not be limited to the following:
1. Interested vendors will visit ADP MBozi head office to see samples of the backpacks before submitting quotes. Shortlisted vendors will be required to submit at least two samples of backpacks and provide assurance that the samples provided will meet the quantity of bags needed by ADP Mbozi.
2. ADP Mbozi will review the samples submitted by the vendors regarding the samples ADP Mbozi shared with the vendors and select the best vendor.
3. Selected vendors will print ART Calendar and procure education subsides a kit (containing: School bag, Mathematical set, Pens, Pencils, Eraser, and A4 Exercise books).
4. The vendor will distribute educational subsidies to ADP Mbozi HQ Office.
5. The vendor will submit supporting documents proving delivery of education subsides to ADP Mbozi.
Timeframe
This assignment is expected to be conducted in the period of three weeks from the date of issuing the contract.
Reporting
The Supplier will report to Program Manager and technical adviser (CMO and M&E).
Submission Instructions.
Interested dealers must submit the following information to ADP Mbozi.:
NB: Only shortlisted vendors will be required to submit samples.
Eligibility
Evaluation Criteria:
Interested, eligible dealers/vendors should deliver their bids in a closed and sealed envelopes to: The Tender Committee
ADP MBozi P.O. Box 204 Mbozi, Songwe
All quotes must be in Tanzanian Shillings and enclosed in a plain sealed envelope.
The deadline for proposal submission will be 14 December 2022, 10:10 AM , and ADP Mbozi will open the bids on 14 December 2022 11:00 AM in the presence of bidder's representatives who choose to attend. The present Bidders' representatives shall sign a register evidencing their attendance.
Please Note
Subject |
Criteria |
Documents submission requirements |
Legal status |
The vendor is a legally registered entity |
Certificate of Registration or Certificate of Incorporation Valid Business License TIN Certificate VAT Certificate TAX Clearance Certificate Issued in 2022 |
Certificates and Licenses (If Applicable) |
▪ Duly authorized to act as Agent on behalf of the building owner, or Power of Attorney, if the bidder is not a building owner. ▪ Official appointment as a local representative if Bidder is submitting a Bid on behalf of an entity located outside the country. ▪ Manufacturer authorization certificate for the quoted item/s. |
Joint Venture (JV) Agreement (If Applicable) Patent Registration Certificates (If Applicable) |
Litigation History |
No consistent history of court/arbitral award decisions against the Bidder for the last three years. |
Certificate No litigation |
Previous Experience |
Minimum 3 years of relevant experience. |
Company profile must be attached. |
Minimum two contracts of similar value, nature, and complexity implemented over the last three years. |
Evidence of Contracts/PO/Awards |
|
Financial Standing |
Bidder must demonstrate the current soundness of its financial standing and indicate its prospective long-term profitability. |
Audited Financial Statements for last 2 Years |
Detailed Technical and Financial Evaluation The technical and financial parts will be evaluated on a merit point/scores system Format of Technical Bid (Weight = 60%)
All Vendors who will score equal to or above the total average score will be selected for the next stage. The Bidder's Bid should be organized to follow this format of the Technical Bid. When the bidder is presented with a requirement or asked to use a specific approach, it must state its acceptance and describe how it intends to comply with the requirements. Where a descriptive response is requested, failure to provide the same will be viewed as nonresponsive.
SECTION 1. Bidder's qualification, capacity, and expertise
1.1 General organizational capability likely to affect implementation: management structure, project management controls, and the extent to which any work would be subcontracted (if so, provide details).
Support Document Needed: Updated Organizational Structure
1.2 Relevance of specialized knowledge and experience on similar engagements done in the region/country.
Support Document Needed: A clear methodology of how the vendor will successfully deliver the required quantities per the specifications. The lead time MUST be indicated.
SECTION 2: Scope of Supply, Technical Specifications, and Related Services
This section should demonstrate the Bidder's responsiveness to the specification by identifying the specific components proposed, addressing the requirements, as specified, point by point, providing a detailed description of the essential performance characteristics proposed, and demonstrating how the proposed bid meets or exceeds the requirements/specifications. All important aspects should be addressed in sufficient detail.
2.1 Conformity of goods to be supplied if they meet technical specifications provided. Support Document:
SECTION 3: Financial Capacity Evaluation (Weight = 40%)
Bidders must attach copies of two (2) consecutive years of current audited financial statements (balance sheets, cash flow statements, profit and loss statements including all related notes, etc.) for the years required above, complying with the following condition:
Quotation Cover Sheet
Support Document: A quotation cover sheet in Tanzania Shillings. Price comparison shall be based on the landed price, including applicable taxes, transportation, insurance, and the total cost of ownership (including spare parts, insurance, and the total cost of ownership (including spare parts, consumption, installation, commissioning, training, special packaging, etc., where applicable.
ADP-Mbozi is a registered national NGO on 10th October 2005 under section 11(3) Act No. 24 of 2002. Originally registered under the Trustees Incorporation Ordinance Cap. 375 on 29th November 1995 with registration number 1639. Since then, the Organization has grown in terms of interventions and coverage.
ADP Mbozi aims to be a leader in facilitating socio-economic empowerment of marginalized rural and urban communities in Tanzania through community empowerment on HIV prevention, impact mitigation, gender and good governance; promotion of improved agriculture production and food utilization, entrepreneurship and market development, and addressing challenges of environment.
The Adolescents and Children HIV Incidence Reduction, Empowerment and Virus Elimination project, or ACHIEVE, is a five-year global effort to reach and sustain HIV epidemic control among pregnant and breastfeeding women, adolescents, infants, and children. The project is funded by the President's Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID) and implemented by a Pact-led consortium of top global HIV/AIDS partners, including Palladium, No Means No Worldwide, and WI-HER.
ADP Mbozi through ACHIEVE project will provide educational subsidies comprised of School bags, Mathematical sets, Pens, Pencils, and A4 Exercise books for 15,680 adolescent girls aged 10-14. In Mbozi DC, Momba DC, Tunduma TC Mbarali DC, Mbeya CC and Kyela DC. This aims to promote a safe and conducive learning environment for girls in primary schools.
Objective of the Assignment
The overall objective of this assignment is to procure educational subsidies comprised of School bags, Mathematical sets, Pens, Pencils, and A4 Exercise books for 15,680 adolescent girls aged 10-14 school bags, mathematical sets to Children aged 9 – 14 to ensure retention and completion of primary and secondary education available in Mbozi DC, Momba DC, Tunduma TC Mbarali DC, Mbeya CC and Kyela DC.
No. |
Item |
Specification |
Quantity |
Expected Delivery Time |
1. |
Small School Bag |
Small Backpack – waterproof (22cm by 35cm) |
15,680 |
Three weeks |
Exercise books |
A4 Exercise books (80-100 pages) |
78,400 |
Three weeks |
|
Pens |
Type: Ballpen. Material: Plastic. Color: Blue / Black. |
78,400 |
Three weeks |
|
Pencils |
621HBPencil, Material: Wood Superior HB bonded lead resists breakage Clear and sharp writing |
78,400 |
Three weeks |
|
Mathematical Set |
Mathematical set (includes the ruler, rubber, sharpener, dividers, protractor, set square, 55. compass, ellipsograph, T-square |
15,680 |
Three weeks |
Distribution Information:
All items will be distributed to ADP Mbozi head office located at Vwawa –Songwe region.
Scope of Work
The specific scope of work includes but should not be limited to the following:
1. Interested vendors will visit ADP MBozi head office to see samples of the backpacks before submitting quotes. Shortlisted vendors will be required to submit at least two samples of backpacks and provide assurance that the samples provided will meet the quantity of bags needed by ADP Mbozi.
2. ADP Mbozi will review the samples submitted by the vendors regarding the samples ADP Mbozi shared with the vendors and select the best vendor.
3. Selected vendors will print ART Calendar and procure education subsides a kit (containing: School bag, Mathematical set, Pens, Pencils, Eraser, and A4 Exercise books).
4. The vendor will distribute educational subsidies to ADP Mbozi HQ Office.
5. The vendor will submit supporting documents proving delivery of education subsides to ADP Mbozi.
Timeframe
This assignment is expected to be conducted in the period of three weeks from the date of issuing the contract.
Reporting
The Supplier will report to Program Manager and technical adviser (CMO and M&E).
Submission Instructions.
Interested dealers must submit the following information to ADP Mbozi.:
NB: Only shortlisted vendors will be required to submit samples.
Eligibility
Evaluation Criteria:
Interested, eligible dealers/vendors should deliver their bids in a closed and sealed envelopes to: The Tender Committee
ADP MBozi P.O. Box 204 Mbozi, Songwe
All quotes must be in Tanzanian Shillings and enclosed in a plain sealed envelope.
The deadline for proposal submission will be 14 December 2022, 10:10 AM , and ADP Mbozi will open the bids on 14 December 2022 11:00 AM in the presence of bidder's representatives who choose to attend. The present Bidders' representatives shall sign a register evidencing their attendance.
Please Note
Subject |
Criteria |
Documents submission requirements |
Legal status |
The vendor is a legally registered entity |
Certificate of Registration or Certificate of Incorporation Valid Business License TIN Certificate VAT Certificate TAX Clearance Certificate Issued in 2022 |
Certificates and Licenses (If Applicable) |
▪ Duly authorized to act as Agent on behalf of the building owner, or Power of Attorney, if the bidder is not a building owner. ▪ Official appointment as a local representative if Bidder is submitting a Bid on behalf of an entity located outside the country. ▪ Manufacturer authorization certificate for the quoted item/s. |
Joint Venture (JV) Agreement (If Applicable) Patent Registration Certificates (If Applicable) |
Litigation History |
No consistent history of court/arbitral award decisions against the Bidder for the last three years. |
Certificate No litigation |
Previous Experience |
Minimum 3 years of relevant experience. |
Company profile must be attached. |
Minimum two contracts of similar value, nature, and complexity implemented over the last three years. |
Evidence of Contracts/PO/Awards |
|
Financial Standing |
Bidder must demonstrate the current soundness of its financial standing and indicate its prospective long-term profitability. |
Audited Financial Statements for last 2 Years |
Detailed Technical and Financial Evaluation The technical and financial parts will be evaluated on a merit point/scores system Format of Technical Bid (Weight = 60%)
All Vendors who will score equal to or above the total average score will be selected for the next stage. The Bidder's Bid should be organized to follow this format of the Technical Bid. When the bidder is presented with a requirement or asked to use a specific approach, it must state its acceptance and describe how it intends to comply with the requirements. Where a descriptive response is requested, failure to provide the same will be viewed as nonresponsive.
SECTION 1.
Bidder's qualification, capacity, and expertise
1.1 General organizational capability likely to affect implementation: management structure, project management controls, and the extent to which any work would be subcontracted (if so, provide details).
Support Document Needed: Updated Organizational Structure
1.2 Relevance of specialized knowledge and experience on similar engagements done in the region/country.
Support Document Needed: A clear methodology of how the vendor will successfully deliver the required quantities per the specifications. The lead time MUST be indicated.
SECTION 2:
Scope of Supply, Technical Specifications, and Related Services
This section should demonstrate the Bidder's responsiveness to the specification by identifying the specific components proposed, addressing the requirements, as specified, point by point, providing a detailed description of the essential performance characteristics proposed, and demonstrating how the proposed bid meets or exceeds the requirements/specifications. All important aspects should be addressed in sufficient detail.
2.1 Conformity of goods to be supplied if they meet technical specifications provided. Support Document:
SECTION 3:
Financial Capacity Evaluation (Weight = 40%)
Bidders must attach copies of two (2) consecutive years of current audited financial statements (balance sheets, cash flow statements, profit and loss statements including all related notes, etc.) for the years required above, complying with the following condition:
Quotation Cover Sheet
Support Document: A quotation cover sheet in Tanzania Shillings. Price comparison shall be based on the landed price, including applicable taxes, transportation, insurance, and the total cost of ownership (including spare parts, insurance, and the total cost of ownership (including spare parts, consumption, installation, commissioning, training, special packaging, etc., where applicable.
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